Accounts Payable Clerk

Southwest Material Handling Inc • Mira Loma, CA • 3h ago

Title: Accounts Payable Clerk Job Type: Non-Exempt

Department: Accounting Location: Mira Loma, CA

Supervisor: Controller

SUMMARY

The Accounting Payable Clerk is responsible for receiving, processing, and verifying invoices related to accounts payables. They also track purchase orders and process payments that come into the company's accounting department from suppliers/ vendors.

Responsibilities:

The following responsibilities are a general guideline and not intended to be an exhaustive list of the full scope of responsibilities. Duties and responsibilities are subject to change based on business needs and at managements discretion.

Reviews paperless repository system for "three-way" match of purchase order, invoice and receiving report.

Diligently researches and obtains missing items from co-workers to allow invoices to be paid timely.

Ensures purchases are coded to the proper general ledger account.

Facilitates payment of vendors and communicates daily with vendors to quickly resolve discrepancies or obtain missing documentation that would allow invoices to be paid.

Assists with accounting records and ledgers by reconciling monthly vendor statements and transactions when necessary.

Keeps Controller apprised of cashflow needs to pay vendors within terms.

Looks for ways to improve and streamline the A/P process and make any recommendations to Controller.

Participates in check disbursement process and mailing of checks.

Provides support to others in the accounting team which could involve administrative tasks.

Ability to learn quickly, maintain accuracy and process payables efficiently.

Displays a sense of urgency with assigned workload and can multi-task to help others with ad hoc requests

Qualifications

Education/Additional Requirements:

2-5 years or more of related experience required.

Proficient in Microsoft Office software including but not limited to Outlook, Excel, and Word.

Excellent communication, research, problem-solving, and time management skills.

High level of accuracy, efficiency, and accountability.

Ability to build relationships with customers and internal departments.

Experience with AP Automation process flow.

Experience with ERP systems.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

We value our Associates and offer competitive wages with great benefits such as:

Medical, dental and vision insurance

Short- and long-term disability coverage (employer sponsored)

Basic Life insurance (employer sponsored)

Voluntary Life insurance

Flexible spending accounts

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