Working Title: Executive Assistant
Job Class: Executive 2
Agency: Department of Employment and Economic Development
Job ID : 92047
Location : St. Paul
Telework Eligible : Yes, may be eligible for some telework
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 02/13/2026.
Date Posted : 02/07/2026
Closing Date : 02/20/2026
Hiring Agency/Seniority Unit : Employment and Economic Development Department-AFSCME
Division/Unit : Commissioner's Office
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $26.12 - $36.23 / hourly; $54,538 - $75,648 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/American Federation of State, County, and Municipal Employees
Work Area : Commissioner's Office
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Executive Assistant (EA) will provide executive administrative services and support to the Commissioner's Office at the Department of Employment and Economic Development (DEED). A sharp operational mind with an eye for detail, the EA will have the ability to work with a variety of internal and external stakeholders. Excellent writing skills and the ability to balance competing strategic priorities are a must, as are strong people skills and thoughtful administrative abilities. The EA plays a central role in the leadership team's successful management of the agency and will understand how to get things done inside state government. The EA will communicate with agency and program staff, other state agencies and legislative staff, external stakeholders, and the general public.
Responsibilities include scheduling meetings, making travel arrangements, tracking internal and external events and public meetings to accomplish the division's priorities, preparing reports, supporting purchasing and budget tracking, and maintaining organizational awareness to foster cross-functional communication and involvement. The EA will deal with confidential and sensitive information and must possess a high level of confidentiality, professionalism, and time management skills.
This position is telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) eligible. Staff are provided with the tools and equipment to be successful in a virtual work environment. Please note, the telework policy could change with notice based on business needs.
Minimum Qualifications
Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
Two (2) years of experience developing and implementing administrative and program policies, procedures, and service standards in cooperation with management.
Skill in using business grammar, spelling, and punctuation to write, develop and edit reports, letters, procedures, presentations, and other documents.
Skill in database management sufficient to develop and maintain databases and calendars for staff.
Skill in typing/Keyboarding, using Microsoft Word or equivalent software, sufficient to produce documents such as emails and other correspondence in an efficient and timely manner.
Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.
Preferred Qualifications
Experience as an administrative assistant or executive assistant supporting multiple executives simultaneously.
Experience with State of Minnesota systems, policies/rules, regulations, and procedures.
Ability to analyze and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation.
Skill in setting work priorities, arranging staff coverage to meet workload needs, and initiating new work assignments.
Knowledge of accounting systems sufficient to query and compile records and reports, and prepare and maintain spending plans, financial status reports, and budget requests.
Experience authoring corporate or public agency-wide communications or public documents.
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Additional Requirements
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
Criminal Background Check
Employment Records Check (current and former State employees only)
Employment Reference Check
Conflict of Interest Review
Driver's License and Records Check
The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
