Administrative Program Specialist A (Administration)
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Administrative Program Specialist A (Administration)
Salary
Depends on Qualifications
Location
Baton Rouge, LA
Job Type
Classified
Job Number
DCE-OPC-2026-217102-MFR
Department
DCE-Department of Conservation and Energy
Division
Office of Administration
Opening Date
02/02/2026
Closing Date
2/7/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
Office of Administration - Fiscal & Budget
The Office of Administration (OAD) supports the effective operation of the Department by managing accounting, budget control, procurement, contract management, strategic planning, and personnel management. The Office ensures fiscal responsibility, workforce development, regulatory compliance, and modernization of administrative systems to enhance operational efficiency and transparency.
OAD delivers financial management, HR, IT, procurement, and strategic planning across the department, ensuring that technical offices can focus on their regulatory work. It manages the Natural Resources Trust Authority (NRTA), which oversees financial assurance and bonding programs for site restoration, orphan wells, and environmental liabilities.
This Administrative Program Specialist A position is responsible for performing professional-level administrative duties for the Department of Conservation & Energy (C&E) - Fiscal & Budget Division, focusing on answering, screening, and dispatching all Department phone calls, mail operations, and assisting the Administrative Program Director 2 when needed.
An ideal candidate should possess the following competencies:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
Using Data:The ability to use relevant and valid data to inform a recommendation for action.
Minimum Qualifications
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .
Job Duties and Other Information
LOCATION AND POSITION INFORMATION:
This Administrative Program Specialist A position is located within the Fiscal & Budget Division of the Office of Administration and is domiciled in Baton Rouge, LA. This position reports to the Administrative Program Director 2. Work is largely performed independently and develops and implements office procedures.
Duties include, but are not limited to the following:
Design and enforce standard operating procedures for office workflows to enhance efficiency and consistency in administrative support section.
Answer multiple-line phones and screening calls.
Dispatch all telephone calls daily, providing accurate messages.
Receive visitors upon arrival and accompany them to their destination.
Ensure compliance with state and federal regulations, including audits and reviews of record-keeping processes for all Fiscal & Budget Division documents and records.
Organize, file, and develop an effective document storage and filing system.
Assist in procurement of statewide goods and services throughout the department and ensures all transactions are in accordance with state laws and sound management practices.
Train and assist agency personnel on routine and non-routine procurement responsibilities and activities, including the determination of the correct method of procurement and help in solving all routine and non-routine procurement related problems.
Receive, sort, distribute, and dispatch all incoming/outgoing mail for bulk mail, postal, messenger and inter-departmental mail for the Department.
Participate in special projects as assigned by the Administrative Program Director 2, including research, analysis, and report generation.
Additional duties as assigned.
POSITION-SPECIFIC DETAILS:
Appointment Type: Probational
Career Progression: This position does not participate in a Career Progression Group.
Work Schedule:Work hours are flexible.
Compensation: The salary offered will be determined based on qualifications and experience.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How to Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
For further information about this vacancy contact:
Human Resources
Department of Conservation & Energy
PO Box 94396
Baton Rouge, LA 70804-9396
Email: DCE-Recruiting@la.gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
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05
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Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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