Position Details
Position Information
Department VP for Research (RIP)
Position Title Administrative Assistant To
Job Title Administrative Assistant: Research Computing Office
Appointment Type Professional Faculty
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option?
Job Summary
The Division of Research and Innovation is seeking an Administrative Assistant. This is a full-time (1.00 FTE ), 12-month, professional faculty position.
This position reports to the Director of Strategy for Research Computing, with a dotted line to the AVP .
The RCO shares and supports the University's overall mission by assisting all areas of the university to extend their programs, teach, research, and communicate throughout the world.
The Administrative Assistant (AA) provides executive-level confidential administrative support to the RCO AVP and assists the Executive Team and Directors as needed. The AA serves as the Executive team's trusted liaison and cultivates positive working relationships with university leaders, community partners, and university departments. This individual will work independently and as a valued member of the RCO Executive team.
The AA is expected to demonstrate leadership and initiative, not only in responding to requests but also in managing their work assignments. Tasks are varied and change rapidly in scope and complexity. Sound judgement, anticipatory skills, excellent organization and communication skills, and the ability to take decisive action in a demanding and at times stressful environment are imperative.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
-Top 1.4% university in the world
-More research funding than all public universities in Oregon combined
-1 of 3 land, sea, space and sun grant universities in the U.S.
-2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
-7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone
-100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
-35k+ students including more than 2.3k international students and 10k students of color
-217k+ alumni worldwide
-For more interesting facts about OSU visit:https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:
-Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
-Free confidential mental health and emotional support services, and counseling resources.
-Retirement savings paid by the university.
-A generous paid leave package, including holidays, vacation and sick leave.
-Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
-Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
-Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.
2025 Best Place for Working Parents® Designation! (https://bestplace4workingparents.com/policies/)
Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .
Key Responsibilities
50% Executive Support
Coordinates and maintains the RCO Executive team calendars. Reviews incoming meeting requests, gauges them against competing priorities and anticipates scheduling changes. Handles scheduling requests for time, logistics, technology, and materials for complex senior level meetings; prepares agendas and materials for staff and other meetings as needed; takes minutes and tracks action items. Applies independent judgment to evaluate priorities, necessity, and appropriate adjustments to schedules to accommodate emerging needs.
Coordinates travel, conference registration, and travel reimbursement for RCO Executive team. Determines the most appropriate itinerary according to professional and personal requirements; secures airline reservations, lodging, registration, and other logistical needs; and coordinates details at meeting/speaking site.
Establishes and maintains collaborative partnerships with internal and external stakeholders, including all partners, vendors, and professional organizations to build and leverage expertise and resources.
Maintains strict confidentiality of all communication.
45% Administrative Operations Support
Oversees development and maintenance of information and communication systems including department distribution list, listservs, SharePoint sites, Teams Channels and shared drives.
Facilitates purchase of supplies and equipment for RCO employees using department cards or procurement systems. Processes invoices with appropriate index and budget authority
Maintains and organizes shared office files (electronic and paper).
Screens incoming phone calls, visitors and correspondence, and routes accordingly. Answers calls; provides general and/or specific information to stakeholders, walk-ins, email correspondents; refers or routes inquiries to other appropriate associates, as required; and greets and receives office visitors.
Coordinates and plans RCO events such as retreats, recognition celebrations, and other social events, including site selection, transportation arrangements, catering, and ensuring availability of materials and supplies.
5% Performs Other Duties as Assigned
Participates in professional development activities that enhance general knowledge of or ability to perform assigned work.
Performs other duties as assigned by Executive team.
What You Will Need
Bachelor's degree and,
Three (3) or more years of experience providing administrative office support for an executive, unit, or business with progressively increasing responsibility.
Strong oral and written communication skills, including the ability to communicate effectively at all levels (i.e., executives, directors, and constituents). Excellent proof-reading skills are necessary.
Experience with managing and maintaining complex scheduling needs with a high-level of attention to detail and accuracy.
Professional experience with coordinating, planning and executing events/meetings.
Professional experience providing logistical and travel support.
Demonstrated experience multi-tasking. For example, planning, prioritizing, and managing simultaneous projects, often within tight deadlines and shifting priorities while coordinating a high volume of work.
Demonstrated experience in a setting requiring strict adherence to confidentiality and maintenance of confidential records.
Demonstrated experience requiring independent judgment.
Demonstrated commitment to diversity, equity, inclusion, and access.
Proficiency using Microsoft Office suite programs including but not limited to Outlook, Word, Excel, PowerPoint, OneDrive, and Teams. Familiar with using Zoom and other video-conferencing platforms.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
Experience in higher education, public service employment or similar complex organization.
Ability to learn new skills or seek professional development opportunities to increase knowledge and effectiveness in a changing environment
Working Conditions / Work Schedule
Typical office environment working a Monday - Friday schedule on the Corvallis campus. This position is designated as on-site. The selected individual will be expected to report to the Corvallis campus
Pay Method Salary
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $60,000 -$75,000
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/175743
Posting Detail Information
Posting Number P09712UF
Number of Vacancies 1
Anticipated Appointment Begin Date 04/01/2026
Anticipated Appointment End Date
Posting Date 02/02/2026
Full Consideration Date
Closing Date 03/02/2026
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Gretchen Cuevas Gretchen.Cuevas@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Starting salary within the salary range will be commensurate with skills, education, and experience.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team atemployee.relations@oregonstate.edu.
Supplemental Questions
Read More at: https://jobs.oregonstate.edu/postings/176699
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
