Administrative Assistant

Aston Carter • Columbia, MD • 3h ago

Job Description

The Administrative Assistant will be responsible for performing a variety of administrative and clerical tasks to support different departments within the organization. This role involves answering phone calls, greeting visitors, and assisting various departments with their specific needs.

Responsibilities

Answer phone calls and greet visitors as needed.

Assist Corporate Services in sorting and distributing incoming mail.

Help process court orders for child support.

Support the Benefits department with sending out Leave of Absence paperwork and processing Tuition Reimbursements.

Aid the Accounts Payable department with mailing vendor and refund checks, scanning and emailing invoices to the Maxim Vendor Portal, and handling vendor correspondence.

Provide support to Corporate Services, which includes contributing to special projects, developing and sending correspondence, and filing/archiving documents.

Arrange and coordinate corporate meetings and lunches as needed.

Assist the Travel team with verifying travel manifests and ordering meeting-related supplies, including name badges, signs, and promotional items.

Maintain and order office supplies and other items as needed.

Perform other duties as assigned.

Essential Skills

Data entry

Administrative support

Clerical skills

Accounts payable knowledge

Skills & Qualifications

High School diploma or equivalent required.

Some clerical/administrative experience strongly preferred.

Strong organizational skills with great attention to detail required.

Ability to multi-task and meet competing priorities.

Effective communication skills, both verbal and written, across all levels in the organization.

Excellent discretion and judgment in handling confidential data.

Computer proficiency, including knowledge and experience in Outlook, Excel, Word, PowerPoint, and the ability to learn other software within the organization.

Work Environment

The position requires working on-site for five days a week, from 8 AM to 5 PM.

Job Type & Location

This is a Contract position based out of Columbia, MD.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Columbia,MD.

Application Deadline

This position is anticipated to close on Feb 6, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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