Administrative Assistant I, NFP

MARQUETTE UNIVERSITY • Milwaukee, WI • 8h ago

JOB REQUIREMENTS: Administrative Assistant I, NFP Posting Number: 201104633 Employment Status: Part Time Job Family: Operations and Administrative Services Position Overview Be The Difference Begins with Great People. Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We\'re always looking for highly talented individuals to join our team people who think big, care deeply, and believe in being the difference in their work and community. We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind. We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community. This is your next opportunity to join an organization that invests in their employees\' career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion. The Administrative Assistant I, NFP performs general administrative duties assigned based on departmental needs. Supports academic or administrative offices by answering phone calls, directing appropriate responses and managing calendars and meeting schedules. Greets visitors and maintains knowledge of activities specific to events at the Boland Institute for NFP . Duties and Responsibilities 1. Administrative assistant responsibilities Provide a welcoming environment for students, professionals and others via email, telephone and in person (customer service). Process applications and invoices and communicate with students, faculty, staff and others via phone, email, online, in-person responding to questions related to services, scheduling, invoices, or general information. Maintain tracking systems to anticipate and meet billing and contract payment deadlines. Check and process emails at least 3 times per week and respond to emails within 2 business days unless the University is on the gift of time or the employee is on vacation (an away message is expected in the outgoing email). Answer incoming calls, transfer calls to individual staff members voicemails when indicated or forward callers to appropriate offices Attend all staff meetings and take minutes. Check-in with Director twice a week via Teams or phone. Support and assist with management of couples using D2L and the mHealth app, Support Spanish programs directed by the Coordinator of Outreach for the Institute. Support and assist with Certification programs as needed by the Manager, Certification Programs, and the Assistant Director, Clinical Education for NFP . 2. General record maintenance to support staff including working with MS Word Teams library 3. Utilize on-line file sharing software to view and manage selected files. 4. Other responsibilities Support mHealth app project as needed Prioritize and assist with staff requests (copying, miscellaneous data entry, etc.); prepare and/or proof reports, correspondence and other documents using application software including Microsoft Word documents, Use Excel, and Power Point (as needed); prepare outreach materials and supplies for staff and/or events, assist with promotion and assist staff facilitating the event. On occasion may be asked to attend/staff outreach events during work hours (i.e., Annual Research Summit). ** OTHER EXPERIENCE AND QUALIFICATIONS: Required Knowledge, Skills and Abilities Demonstrated ability to work in a team environment. Must possess excellent customer service skills, flexibility, prioritization, and organizational skills. Ability to organize and maintain manual and electronic filing systems. Intermediate knowledge of Microsoft Word, Excel, Outlook Teams, and other MS products Ability to access created networked files. Ability to maintain confidentiality related to academic FERPA regulations. Preferred Knowledge, Skills and Abilities Associate, vocational or tech school degree related to office or administrative assistant work Administrative assistant or customer service work experience preferred. Health care office, setting Electronic record keeping experience including development and management of Excel spreadsheets Department: College of Nursing Posting Date: 01/07/2026 Closing Date: To apply, visit https://apptrkr.com/6838933 It is the policy of Marquette University to provide equal employment opportunities (EEO ) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification. Copyright 2025 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ ** APPLICATION INSTRUCTIONS: Apply Online: https://apptrkr.com/6838933 Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.

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