Administrative Assistant- Part-Time

Quad • West Allis, WI • 17h ago

Milwaukee Magazine , the region's most-read monthly publication and leading lifestyle brand, offers the prestige of print plus the immediacy of digital through milwaukeemag.com , our fast-growing website. For almost 40 years, Milwaukee Magazine's mission has remained the same: to deliver award-winning journalism that celebrates our city and to keep our readers informed about where to eat, shop, explore and simply have fun.

Rise is an award-winning, full-service Media Agency of Record that is backed by data and powered by people. We create omnichannel experiences using our proprietary tech stack and advanced analytics capabilities to help solve the unique struggles brands face today. This approach, with transparency at its core, specializes in omnichannel media, commerce and retail media, advanced in-home media, as well as content and creator marketing.

We offer "Risers" the opportunity to work in an ever-evolving industry that will foster learning and development, provide an innovative work environment with diverse projects and clients, career advancement paths a collaborative team environment, corporate social responsibility initiatives, an inclusive and diverse culture, plus association with a reputable media agency. We're looking for talent like you who can continue to elevate our work and culture.

General Purpose of Job

The Administrative Assistant provides essential administrative and organizational support to ensure efficient daily operations. This role supports leaders and teams through effective coordination, communication, and execution of administrative tasks, contributing to the smooth functioning of the business and enabling others to focus on strategic and operational priorities.

Key Responsibilities

Manage and route incoming phone calls, emails, and customer service inquiries in a timely and professional manner.

Receive, sort, and distribute mail; support order fulfillment activities; and maintain organized inventory records.

Assist with the preparation and maintenance of recurring reports, workflow documentation, and administrative records.

Update, maintain, and support adherence to office policies and procedures.

Order office supplies and ensure shared workspaces remain organized and well maintained.

Process invoices, reconcile expenses, manage purchase orders, and serve as the primary liaison between Accounts Payable, internal staff, and external vendors.

Welcome and assist visitors, ensuring a professional and positive experience.

Serve as a central point of contact for internal and external communications with vendors, corporate teams, staff, and management.

Support the planning and execution of hosted meetings and events, including scheduling, coordination, logistics, and on-site assistance as needed

Job Requirements

Education: High School Degree

Experience: 2 years' experience as an Administrative Assistant

LI-AL1

Rise and Quad are proud to be an equal opportunity employers. We are committed to creating a place of belonging - a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Rise and Quad do not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Rise and Quad also prohibit harassment of applicants and employees based on any of these protected categories.

We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more.

Quad is proud to be an equal opportunity employer. We are committed to creating a place of belonging - a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories.

Drug-Free Workplace

Quad

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