Marketing Administrative Assistant

Kimley-Horn • Pleasanton, CA • 1d ago

Overview

Kimley-Horn is looking for a Marketing Administrative Assistant to join our team in Pleasanton, California (CA)! This is not a remote position.

Responsibilities

Review and distribute project opportunities/advertisements (RFQs) to marketing leadership

Maintain general marketing inbox

Prepare expense reports and book travel

Responsible for day-to-day production of proposals, leave behinds, reports, etc.

Support conference and event planning efforts

Assist project managers and marketing coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals

Supporting graphic designers with various production and development needs

Help with a wide range of research tasks to assist marketing managers/leaders on various efforts

Update and maintain project, employee, and client data in Vision (marketing database)

Print and bind large, technical documents

Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons

Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the marketing coordinator

Coordinate conference rooms/meetings/staff calendars

Coordinate and arrange FedEx and courier delivery services

Track and report recently won projects

Additional duties as assigned

Qualifications

2+ years in a corporate/professional environment in an Administrative role

Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint

Detail-oriented

Strong organizational skills and multi-tasking abilities

Ability to work under tight deadlines and handle multiple assignments concurrently

Salary Range: $65,000- $80,000

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 18 years!

Key Benefits at Kimley-Horn

Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.

Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.

Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.

Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.

Professional Development: Tuition reimbursement and extensive internal training programs.

Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

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Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.

PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.

If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)

Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Posted Date 11 hours ago (1/9/2026 1:16 PM)

ID 2026-21779

Education High School Diploma/GED

Discipline/Focus Admin Support Production

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