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Academic Advising Specialist

Drake University • Des Moines, IA • 1d ago

Title: Academic Advising Specialist

Position Number: 997421

Unit/Department: University Administration

Salary: Commensurate with experience and qualifications of the selected candidate

Department Summary:

Drake Blended Advising Model: The Drake Blended Advising Model is a team-based approach developed to meet the evolving academic, personal, and professional needs of students, and positively impact retention and persistence to graduation.

Job Summary:

Drake University is seeking two highly motivated and detail orientated academic advising professionals who value equity and inclusion to serve as academic advising specialists (1) within the College of Arts and Sciences and (1) within the College of Business and Public Administration. Under the direct supervision of an assistant or associate dean within the respective academic college, the academic advising specialists will be key contributors to the successful transition and matriculation of their assigned student caseloads from orientation to graduation.

Work Schedule & Location/Remote Work/Hybrid Opportunities:

These positions are on-campus positions. Typical work schedule includes Monday through Friday 8:00 a.m. - 4:30 p.m. Some weekend and evening hours may be requested. Upon successful completion of onboarding process and continued satisfactory performance, a customized work arrangement (such as some flexibility with hours and remote work), may be possible.

Minimum Qualifications:

Bachelor's Degree

At least two years of experience in education. Will consider graduate assistantship or graduate level internship(s) when calculating years of experience

Experience with, and enthusiasm for, collaborating with diverse student, staff, faculty, and community constituencies

Preferred Qualifications:

Master's Degree

2+ years of experience within academic advising in higher education or a related higher education content area

Working knowledge of the principles, practices and techniques of academic advising and the ability to apply such principles, practices and techniques to academic advising, retention, and student success

Strong interpersonal, oral, and written electronic communication skills sufficient to prepare, explain, and present messages and materials for diverse audiences and maintain positive relationships

Strong organizational skills and an ability to maintain accurate, detailed records.

Capable of managing projects with competing priorities and deadlines

Provide responsive, accurate, and detail-oriented student-centered support

Ability to build cooperative, collaborative partnerships across the University to support student retention and success

Job Duties:

55% - Academic Advising and Registration: Facilitate students' transition to Drake by providing general information about university academic requirements, policies, processes, and resources. Facilitate introductions to faculty mentors/advisors as appropriate. Advise an assigned caseload of students and provide support in making recommendations regarding program of study, degree requirements, course offerings, education planning, and necessary testing and pre-requisites for curricular requirements. Provide accurate, detailed information about applicability of transfer credits and time and path to degree. Provide support and outreach for registration preparation. Track and monitor progress toward degree. Maintain accurate and detailed student records, including degree audits, academic petitions and substitutions, and curricular files using various technology systems (i.e.; Banner, Starfish, etc.). Assists with graduation applications, candidacy petitions, and degree verifications. Serve as a member of the university advising council. Collaborate with Director of Advising, advising specialist colleagues internal and external to home academic college, and faculty mentors/advisors to implement advising policies, procedures, communications, and training as agreed upon by the university advising council. Assist various campus offices with the operational aspects of advising, including faculty mentor training and support, study abroad planning and equates, NCAA athletic certifications, transfer credit evaluations, etc.

40% - Student Success and Retention: Collaborate on academic unit and university initiatives to support retention and persistence, including but not limited to summer melt mitigation, bridge programs, academic recovery plans and proactive student interventions. Serve as a resource for academic support such as time management, study skills, and approaching professors and connect students to, key student support resources and make referrals as appropriate. Participate in new and continuing student programming, including but not limited to orientation planning for new student transition and implementing the college advising and registration process for continuing students. Assist college/school with the student academic standing process, including probation and suspension, dismissals, withdrawals, reinstatements, and re- enrollments.

5% - Other duties as assigned.

Special Instructions to Applicants:

For consideration, you must apply online. Please include a resume and cover letter. If you have any questions about this job positing or the application process, please email jill.batten@drake.edu .

Review of Applications Begins:

A review of applications will begin immediately. This position will remain open until filled.

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