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Administrative Specialist III

University of Idaho • Moscow, ID • 13h ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2451506

rAdministrative Specialist III

rPosting Number: SP005062P

rDivision/College: College of Business & Economics

rDepartment: Business

rLocation: Moscow

rPosting Context Statement:

Reporting to the Department of Business (DoB) Head, the Administrative Specialist provides administrative support to the department and is responsible for managing daily operations, financial activities and accomplishing administrative tasks. This position is the units first point of contact, overseeing student employees and acting as departmental liaison to business students, DoB advisory board members and external stakeholders. The Administrative Specialist is also responsible for reviewing, streamlining and documenting processes for the DoB, as well as ensuring compliance with departmental, college and university policies. This position functions with minimal supervision.

rrPosition Overview:

The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

Coordinate office functions and maintain office processes,

procedures, and records

Provide administrative support and coordinate activities of a

department or unit by prioritizing, directing and responding to business matters involving university administrative functions

Respond to routine and moderately complex questions/issues

concerning unit/university policies, processes and procedures from internal and external contacts

Support regular and non-routine meetings and events; coordinate

complex travel arrangements

Compose and distribute meeting notes and routine correspondence or

reports, such as presentations, statistical or monthly activity reports

Maintain individual and office calendars

Utilize university systems to create, review and submit financial

documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator

May supervise or direct the work of others

Other duties as assigned

rrRequired Experience:

Three years performing administrative or office support functions

Composing, proofing and editing a variety of business documents,

using proper grammar and punctuation as demonstrated in application materials

Using computer software and applications for word processing,

spreadsheets, email and internet research

rrRequired Education:

High School Diploma or equivalent

rrRequired Other:

None

rrAdditional Preferred:

Advanced spreadsheet software experience for summarizing data and

preparing reports

Researching, interpreting, applying and explaining complex

information

Process improvement work and documentation of processes

Solving problems and performing liaison activities in a professional

setting

Coordinating activities requiring complex arrangements

Proficiency using various University of Idaho software platforms

Workingknowledge of concepts, practices, and procedures in higher

education

Effective time management in a fast-paced setting.

Working autonomously.

Maintaining confidentiality.

rrPhysical Requirements & Working Conditions:

None

rrDegree Requirement:

rListed degree qualification is required at time of application

rrFLSA Status: Non-Exempt

rEmployee Category: Classified

rPay Range: \$20.35 per hour or higher depending on experience

rType of Appointment: \ofAppointment

rFTE:

rFull Time/Part Time: Full Time

rFunding:

rA visa sponsorship is available for the position listed in this vacancy: No

rPosting Date: 10/21/2025

rClosing Date:

rOpen Until Filled: Yes

rSpecial Instructions to Applicants:

Applications submitted on or before November 4, 2025 will receive

first consideration.

Please address all required and applicable preferred qualifications

in your letter of qualification.

rApplicant Resources:

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