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LEGAL ASSISTANT

PROSECUTION SERVICES

Revised: 4/2/2026

POSITION DETAILS

Position Title: Legal Assistant | Prosecution Services

FLSA Classification: Non-Exempt

Salary Grade: 8

Reports To: City Attorney/City Prosecutor

Cell Phone Stipend: ? Eligible ? Ineligible

Supervisory Functions

? Full-Time Employees ? Seasonal Employees

? Part-Time Employees ? Volunteers

? Temporary Employees ? No Supervisory Functions

BASIC FUNCTION

Under the direction of the Prosecuting Attorney, provide administrative assistance to a

department or division to coordinate daily efforts with minimal supervision. Typical

responsibilities include broad administrative support as required, data entry, accounting,

reporting, research, and special projects as assigned. Accuracy, attention to detail, and the ability

to coordinate and communicate effectively while managing a voluminous caseload and provide

exceptional internal and external customer service are required of all Legal Assistants. Also

performs a variety of secretarial and administrative duties to support office operations and

activities, including specifically delegated substantive legal work as well as; performing legal

research, assembling documentation for legal requests and cases; preparing briefs, pleadings,

and other legal documents; filing documents with the court system; and maintaining accurate

casefiles.

DISTINGUISHING CHARACTERISTICS

Under the direction of the City Prosecutor, perform a variety of administrative and victim-witness

coordinating duties, including managing the City Prosecutors calendar, assisting the legal intern

manage their court calendar, and creating and maintaining all criminal casefiles (both physical

and electronic), tracking cases through iCourt and communicating with court clerks ensuring

pleadings are filed on time, redacting and sending all legal Discovery to defense attorneys and

defendants, contacting victims regarding restitution, notifying crime victims of their rights in

cases, communicating with crime victims and witnesses regarding case updates, communicating

regularly with court clerks to address unresolved cases, communicating regularly with Moscow

Police Department for follow-up on cases, filing a variety of motions and materials with the Court

through the Odyssey system, drafting and filing Complaints and Probation Violations, ensuring

subpoenas and summons are sent for evidentiary court hearings, assist prosecutor with

LEGAL ASSISTANT

PROSECUTION SERVICES

Revised: 4/2/2026

preparing cases for jury trials to ensure that subpoenas are submitted, pleadings and exhibits are

filed on time, and providing support and coverage for department paralegal position.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform

these essential functions. The essential functions of the incumbent include, but is not limited to

the following:

Primary Responsibilities:

Reviews case records and assembles necessary information for legal proceedings.
Reviews, organizes, and indexes pleadings, discovery requests, and responses for

attorney review and approval. Assists with the preparation, filing, and service of

pleadings.
Drafts and finalizes legal documents for attorney review (e.g., misdemeanor,

hospitalization, civil, infractions), before they are filed with the court or forwarded to the

defendant or opposing counsel.
Coordinates the collection, review and production of documents and responding to

discovery requests.
Assists attorneys in preparation for trials, sentencings, and other hearings, which may

include research, gathering background information andmaterials, review and

organization of documents, exhibits, witness notification, summarizing deposition and

trial transcripts and exhibits, and various administrative duties related to such.
Reviews and redacts written materials, as well as video and/or audio files using

electronic hardware and software, to help respond to disclosure requirements or

prepare for trial.
As a dependable and disciplined self-starter, manage routine and advanced duties for

the assigned department or division to ensure the efficient and smooth day-to-day

operation of the department or division.
Provide support to victims and witnesses within professional boundaries both in person

and over the phone by providing resources, listen to requests, and to help prepare them

for court hearings and meetings.
Communicate with

City of Moscow

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