This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2609465

LEGAL ASSISTANT FOR PUBLIC RECORDS

Revised: 9/11/2026

POSITION DETAILS

Position Title: Legal Assistant | Public Records

FLSA Classification: Non-Exempt

Salary Grade: 8

Reports To: City Attorney

Cell Phone Stipend: ? Eligible ? Ineligible

Supervisory Functions

? Full-Time Employees ? Seasonal Employees

? Part-Time Employees ? Volunteers

? Temporary Employees ? No Supervisory Functions

BASIC FUNCTION

Under the direction of the City Attorney, perform a variety of secretarial and administrative

duties to support office operations and activities related to the processing of public record

requests, providing secondary assistance to the Legal Prosecution Services division, and limited

reception and office support duties supporting the Legal and Administrative offices of the City

as described below.

DISTINGUISHING CHARACTERISTICS

Under direction from the City Attorney, public records duties include review and content

management of public record requests and public records gathered pursuant to public record

requests, which includes public safety records and digital media, body-worn and in-car camera

footage, and other responsive city records; evaluating exemptions; making appropriate

redactions; maintaining appropriate exemption logs to substantiate compliance with public

records request requirements; create invoices; and communicate with requesters. The position

manages and complies with legal requirements for handling complex, confidential, and

sensitive information with tact and discretion.

Provides general administrative support as required, data entry, accounting, reporting,

research, and special projects as assigned and time allows. Performs a variety of secretarial and

administrative duties to support office operations and activities, including specifically delegated

legal work as well as performing legal research, assembling documentation and providing

support for the prosecution services division which includes processing discovery, drafting

pleadings, assisting with restitution claims, and communication with victims and witnesses.

Provide general office reception services to Legal and Administrative guests and visitors and

direct the public to the appropriate department or individuals. Process and deliver outgoing

LEGAL ASSISTANT FOR PUBLIC RECORDS

Revised: 9/11/2026

mail to the Post Office and receive, screen, and distribute Legal and Administration department

mail; other administrative support duties as assigned.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform

these essential functions. The essential functions of the incumbent include, but are not limited

to the following:

Public Records Request Processing

Using a City designated public record processing software, conduct preliminary review

and delegation of public record requests received by the City as directed.
Complete preliminary review and redaction of all public records gathered in response to

public record requests, including public safety records and digital media, in accordance

with Idaho Law and Department policies for City Attorney review.
Monitor status and response dates for all public record requests to maintain compliance

with Idaho Law and Department policies.
Maintain appropriate exemption logs to substantiate compliance with public records

request requirements.
Communicate with requesters, create invoices, and release records in accordance with

Idaho Law and Department policies.
Maintain security and confidentiality of all sensitive and confidential records in

accordance with Idaho Law and Department policies.

Support of LegalProsecution Services
Reviews case records and assembles necessary information for legal proceedings.
Reviews, organizes, and indexes pleadings, discovery requests, and responses for

attorney review and approval.
Assists with the preparation, filing, and service of pleadings.
Coordinates the collection, review, and production of documents for discovery requests.
Reviews and redacts written materials, as well as video and/or audio files using

electronic hardware and software, to help respond to disclosure requirements or

prepare for trial.
Reviews forms, data, and other information and documents to ensure accuracy and

conformance with established procedures and/or policies.
Assists attorneys in preparation for trials, sentencings, and other hearings

City of Moscow

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