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Administrative Specialist I

University of Idaho • Moscow, ID • 1w ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2444776

rAdministrative Specialist I

rPosting Number: SP005044P

rDivision/College: Vice Provost for Digital Learning

rDepartment: Independent Study in Idaho

rLocation: Moscow

rPosting Context Statement:

Join the Independent Study in Idaho (ISI) team as an Administrative Specialist I and play a key role in supporting students, faculty, and staff. This position handles a variety of administrative tasks, including managing records, responding to inquiries, processing exams, supporting incarcerated learners, and maintaining departmental systems. As a first point of contact, youll ensure clear, accurate, and confidential communication.

rrPosition Overview:

Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

Duties may include:

Manage records and documents

Perform general administrative support tasks such as proofreading

and receiving and distributing mail; may handle cash

Greet visitors, callers and/or email inquiries, determining nature

and purpose and directing them to specific destinations/individuals/information

Other duties as assigned

rrRequired Experience:

Organizing tasks to meet deadlines

Participating in teams to accomplish shared goals

Using computer software and applications for word processing, email,

and internet searches

rrRequired Education:

High School Diploma or equivalent

rrRequired Other:

None

rrAdditional Preferred:

Customer service experience

Experience working in an office setting

Experience meeting deadlines, handling pressure, and delivering

accurate information to team members and leadership

Experience solving complex problems in a professional and efficient

manner

Experience with understanding and explaining policies, regulations,

and procedure

Attention to detail, with excellent writing, editing, and

communication skills as shown in application materials

Collaborating effectively and building positive working

relationships

Analyzing data to make informed decisions and solve problems

creatively

Proficient in Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and

photo editing tools like Photoshop

Managing projects independently, learning new skills quickly, and

showing initiative without needing close supervision

Familiarity with Banner and Canvas in a work setting

Familiarity with the University of Idaho or similar institutions

rrPhysical Requirements & Working Conditions:

Ability to sit/stand at a desk for extended periods and work on a

computer

rrDegree Requirement:

rN/A: No degree requirement

rrFLSA Status: Non-Exempt

rEmployee Category: Classified

rPay Range: \$19.50 or higher depending on education and experience

rType of Appointment: \ofAppointment

rFTE:

1.0

rFull Time/Part Time: Full Time

rFunding: This position is contingent upon the continuation of work and/or funding.

rA visa sponsorship is available for the position listed in this vacancy: No

rPosting Date: 10/08/2025

rClosing Date:

rOpen Until Filled: Yes

rSpecial Instructions to Applicants:

To receive first consideration, please submit a cover letter, current resume, and references (include at least 1 supervisors) no later than October 26, 2025.

In your cover letter, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.

If you would like a copy of the full job description, please contact Jennifer Radil at jradil@uidaho.edu.

rApplicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources{target="_blank"}

rBackground Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

rTo apply, visit https://uidaho.peopleadmin.com/postings/49730

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

r[]{style="font-size:62%; font

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