Assessor Analyst

City of Springfield • Springfield, MA • 2d ago

Assessor Analyst Position Purpose/Summary Responsible for performing
multiple functions in support of department operations. Work involves
significant data entry, reading documents, and providing assistance to
the public while maintaining accurate data to assist in the
determination of fair value on all real estate and personal property and
motor vehicles. Work is performed in accordance with accepted assessing
practices and laws and ordinances with review by the Chairman through
periodic reports. No direct supervision is exercised over other staff.
Essential Functions Analyzes deeds and updates property record cards to
reflect new ownership and mailing addresses to ensure accuracy for tax
billing Determines and enters property sales validation codes on real
estate software Enters data on real estate valuation software related to
ratings, physical characteristics, and other descriptive features of
land and buildings. Assists with several annual large mailings involving
real estate and personal property Enters and maintains data pertaining
to items of personal property on software. Maintains data related to
entrances of field staff, building permits, and certificates Assists
with preparation of real estate, personal property, and motor vehicle
excise bill files as assigned. Prepares warrants for issuance of excise
bills. Assists with applications for abatement and personal and
organizational exemption in real estate, personal property and motor
vehicle excise. Entails contact with applicants, other city personnel,
state agency staff, and outside businesses. Records board decisions and
sends notices of decision to applicants. Prepares tax appeal files with
required materials. Loads photographs of land and buildings captured in
the field. Assists with auditing property records for accuracy of
photographs. Develops weekly or monthly reports when necessary. Provides
service to customers referred through the call center by the online
system and phone calls. Attends the public counter for all matters and
inquiries involving real estate, personal property, and motor vehicle
excise. Performs accounts payable and accounts receivable duties such as
creating requisitions and purchase orders, paying invoices, and
establishing contracts. These duties involve working with Procurement
and Comptrollers personnel. Maintains department calendar. Responsible
for ordering office supplies. Answers correspondence and fills out basic
inquiry forms about property ownership for attorneys, retirement board
and public, etc. Performs related work as required. Knowledge, Skills,
and Abilities General knowledge of the concepts, principles, and various
aspects of real estate transactions and valuation. Familiarity with
business personal property i.e. inventory, machinery, equipment, etc.
General knowledge of laws, rules and regulations governing real and
personal property assessments and the levying of auto excise taxes.
Knowledge of local real estate values and trends. Working knowledge of
modern office management principles and methods with particular
reference to the maintenance of detailed permanent records. Ability to
establish and maintain effective working relationships with officials
and the general public. Ability to express oneself clearly and
concisely, both orally and in writing. Education and Experience Minimum
of an Associate\'s degree, course work in public or business
administration or equivalent experience. Two years of experience in an
office environment whether involving law, real estate, lending
institutions, insurance or other relevant employment.

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