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Administrative Assistant

WMCHealth • Valhalla, NY • 1h ago

Company: NorthEast Provider Solutions Inc.

City/State: Valhalla, NY

Category: Professional/Non-Clinical

Department: Marketing

Union: No

Position: Full Time

Hours: M-F 9-5

Shift: Day

Req #: 44356

Posted Date: Oct 01, 2025

Hiring Range: $24.07 - $30.26

Apply Now

External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/30594) Internal Applicant link

Job Details:

Job Summary:

The Administrative Assistant works assisting with daily operations of the WMCHealth Network's Marketing & Communications Department , ensuring that projects, initiatives, and day-to-day functions run smoothly. This role requires exceptional organizational skills, attention to detail, and the ability to work in a dynamic, deadline-driven environment. The Administrative Assistant will provide high-level administrative support to department leaders, help coordinate cross-functional activities and act as a key liaison for internal and external stakeholders.

Responsibilities:

Conserves leaders' time by managing calendars, scheduling meetings, and preparing agendas and materials.

Processes and maintains a tracking system for invoices to ensure invoices are submitted to Accounts Payable on time and that payments are made in accordance with contracts.

Attends meetings as needed to take notes, track action items and ensure timely follow up.

Screens and directs calls, emails and inquiries to appropriate team members.

Greets and assists visitors, partners, and vendors, representing the department in a professional manner.

Coordinates logistics for meetings, conferences and special events.

Assists with project tracking, ensuring deadlines are met and deliverables are completed.

Supports the development and production of marketing and communications materials.

Maintains office supplies, technology tools and marketing inventory.

Ensures files are organized, accessible and compliant with brand and confidentiality standards.

Utilizes Microsoft Office and other specialized software to prepare reports, spreadsheets and presentations.

Works closely with marketing, communications, creative and digital teams to support campaigns and initiatives.

Serves as a resource to other administrative staff and collaborates with leadership, management and external partners.

Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties.

Qualifications/Requirements:

Experience:

Previous administrative, clerical, or secretarial experience, preferred.

Education:

High school diploma or equivalent, required.

Licenses / Certifications:

N/A

Other:

Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point).

About Us:

NorthEast Provider Solutions Inc.

Benefits:

We offer a comprehensive compensation and benefits package that includes:

Health Insurance

Dental

Vision

Retirement Savings Plan

Flexible Savings Account

Paid Time Off

Holidays

Tuition Reimbursement

Apply Now

External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/30594) Internal Applicant link

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