Administrative Specialist II
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Administrative Specialist II
Salary
$39,671.00 - $69,426.00 Annually
Location
Wake County, NC
Job Type
Permanent Full-Time
Job Number
25-10617
Department
Dept of Transportation
Division
Office of Inspector General
Opening Date
09/15/2025
Closing Date
9/19/2025 11:59 PM Eastern
Job Class Title
Administrative Specialist II
Position Number
60015495
Salary Grade
NC09
Description
Benefits
Questions
Description of Work
This is an anticipated vacancy.
"Internal Posting-Only temporary or permanent NC State Government Employees or layoff candidates with the State of North Carolina eligible for RIF priority reemployment consideration as described by GS 126May Apply"
This position with NCDOT offers fullState Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.
Responsible for all administrative support functions for the Office of Inspector General
Responsible for all administrative support for the Office of Inspector General (OIG) to include administrative reporting, financial administration, and human resource reporting. Manage administrative records to support unit operations. This includes compliance reports for the entire unit. Provides and tracks budgets for all operational units within the OIG to include budget reconciliation to expenditures. Process all invoices, reimbursements and any other financial transactions for OIG. Maintains and monitors fixed assets and oversees annual inventory of assets. Manages and coordinates SAP security roles for all staff. Serve as liaison for all LMS training. Maintains and monitors all professional memberships for all staff. Maintains all files for OIG including financial and human resources. Perform edits of correspondence issued by OIG as directed by the Inspector General. Coordinates distribution of audit reports under the supervision of the Inspector General. Coordinates training as needed according to agency policies and procedures. Serves as the human resources administrative professional for OIG which includes processing all personnel transactions after approval by the Inspector General. Maintains current database of human resource policies and procedures to ensure all staff are aware of and in compliance with human resources policies/procedures. Serves as the NCVIP liaison and performs all duties associated with that role. Serves as payroll coordinator for the Unit which includes ensuring processing of all timesheets. Manages Work Plan for all OIG units. Completes all special administrative projects as directed by the Inspector General
Knowledge, Skills and Abilities / Competencies
Management prefers applicants that demonstrate the following:
Knowledge of office management techniques and ability to practice effective communication techniques both orally and in writing, ability to plan and work of others.
Demonstrated ability to analyze and interpret policy and procedural guidelines and to resolve problems and questions
Skill in organizing workflow and coordinating activities
Experience in Microsoft Word, Excel, PowerPoint and SAP
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.
High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience
Supplemental and Contact Information
Deborah Jernigan (919) 707-4570
Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.
NCDOT will not accept "See Attached" or "See Resume" in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment @types.
For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
01
I understand in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience as well as the posted knowledge, skills and abilities for this position. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)
Yes
No
02
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Are you legally authorized to work in the United States?
Yes
No
03
Do you currently work for the state of North Carolina in a temporary full-time, temporary part-time, permanent full-time, permanent part-time, probationary, trainee, or time-limited position or are you a layoff candidate with the state of North Carolina eligible for RIF priority reemployment consideration as described by General Statute (GS) 126 (State Personnel Act)?]
Yes
No
04
Which of the following best describes your level of knowledge of office management techniques; and ability to practice effective communication techniques both orally and in writing; ability to plan and work of others?
None
Basic
Intermediate
Thorough
05
Explain how you have knowledge of office management techniques; and ability to practice effective communication techniques both orally and in writing, ability to plan and work of others.
06
Which of the following best describes the level of ability you have demonstrated analyzing and interpreting policy and procedural guidelines and resolving problems and questions?
None
Basic
Intermediate
Thorough
07
Explain how you have demonstrated you have the ability to analyze and interpret policy and procedural guidelines and to resolve problems and questions.
08
Which of the following best describes your level of skill in organizing workflow and coordinating activities?
None
Basic
Intermediate
Thorough
09
Explain how you have skill in organizing workflow and coordinating activities.
10
Which of the following best describes your level of experience in Microsoft Word, Excel, PowerPoint and SAP?
None
Less than 1 Year
1-2 Years
2-3 Years
3 or More Years
11
Explain how you have experience in Microsoft Word, Excel, PowerPoint and SAP.
Required Question
Employer
State of North Carolina
Website
http://www.ncdot.gov/
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