Senior Administrative Assistant

AbbVie • North Chicago, IL • 1d ago

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok (https://www.tiktok.com/@abbvie) .

Job Description

Purpose: All administrative functions of the department: answering phone, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconferences, smart phone set-ups, managing billing/purchase orders, compiling meeting materials and other similar matters.

Responsibilities:

Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.

Monitors and prioritizes executives email, highlights actions and routinely authors responses.

Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.

Follows company purchasing and other established procedures.

Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.

Coordinates new employee office setups and onboarding.

Professionally interacts with high level executives.

Consistently handles confidential or business-sensitive information.

Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.

Proactively identifies and resolves scheduling conflicts.

Qualifications

Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.

Experience providing support to a VP level or equivalent.

Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.

Self-starter able to function at a high level with general instruction.

Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.

Team-oriented, can-do attitude and desire to be productive contributor to overall organization.

Learns quickly and can change course quickly when needed.

Open to suggestions and innovation for improvement.

Professional demeanor and ability to maintain confidentiality.

SAP and DSP knowledge would be preferred

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ??

The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.??

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.??

This job is eligible to participate in our short-term incentive programs. ??

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law. ?

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.? Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html

AbbVie

Go to Apply

Share this job

Similar Jobs

Director, Account Management

Forward Air • Vernon Hills, IL • 1d ago

Management & Administrative

Position: Director, Account Management Job Description: Forward Air is seeking a seasoned and strategic Director of Account Management to lead and enhance our account management team. This individual will play a critical...

1d ago

Go to Apply

Administrative Assistant

AbbVie • Mettawa, IL • 1d ago

Management & Administrative

Company Description AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable imp...

1d ago

Go to Apply

Administrative Assistant IV

US Tech Solutions • North Chicago, IL • 1d ago

Management & Administrative

STAR Program Contractor Request Team: Global Business Operations Supporting: GBO LT (1 Sr Director, 7 Director II, 1 Director I), support level varies based on LT representative Job Duties: Admin support for calendaring,...

1d ago

Go to Apply

Scheduling Coordinator

Mitsubishi Electric Automation • Vernon Hills, IL • 2d ago

Management & Administrative

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12847366 Scheduling Coordinator\ Entry Level Job\ Vernon Hills,Illinois\ Full-Time...

2d ago

Go to Apply

Facilities / Engineering Manager 1

Sodexo • Lincolnshire, IL • 3d ago

Management & Administrative

Role Overview Sodexo is hiring our SWING SHIFT Facilities Engineering Manager for our client partners at the Adlai E Stevenson High School in Lincolnshire, IL. Our successful candidate will operate with safety as a prior...

3d ago

Go to Apply

Customer Service Associate

Walgreens • Lake Villa, IL • 4d ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

4d ago

Go to Apply

Executive Administrative Assistant

Pactiv Evergreen • Lake Forest, IL • 4d ago

Management & Administrative

Overview Pactiv Evergreen is now a part of Novolex. Novolex is a leading manufacturer of food, beverage, and specialty packaging that supports multiple industries, including foodservice, restaurant delivery and carryout,...

4d ago

Go to Apply

Warehouse Manager Overnights

ULINE INC • Pleasant Prairie, WI • 4d ago

Management & Administrative

JOB REQUIREMENTS: Warehouse Manager - Overnights Pay from \$124,000 to \$180,000 per year Wisconsin Distribution Center 12885 104th Street, Pleasant Prairie, WI 5138 Find fulfillment in your Warehouse career - at Uline!...

4d ago

Go to Apply

Customer Service Associate

Walgreens • Lindenhurst, IL • 5d ago

Management & Administrative

5d ago

Go to Apply

Administrative Assistant IV

Kelly Services • North Chicago, IL • 5d ago

Management & Administrative

Admin Assistant IV Monday - Friday, 8:00 AM - 4:30 PM Pay rate: $32.50/hrs. on W2 Location: : North Chicago, IL - 60064 (Hybrid 3 days onsite 2 days remote) Duration: 6+ Months Job Summary: Responsible for all administra...

5d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.