Administrative Assistant

AbbVie • Mettawa, IL • 2d ago

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok (https://www.tiktok.com/@abbvie) .

Job Description

The administrative assistant provides advanced administrative support to the VENCLEXTA Marketing Lead Team, including Head of Marketing and the four Directors on the team. May on occasion provide backup support to other senior commercial leaders as?needed. Core responsibilities include the following:

Creates and submits expense reports on behalf of those for whom they support

Maintains and manages calendars, meetings and travel scheduling; proactively identifies and resolves scheduling conflicts.

Schedules and organizes onsite and offsite meetings, reserves meeting spaces and ensures conference rooms are prepared and set up prior to the start of a meeting.

Provides ongoing support for live and virtual meetings including scheduling, agendas and follow-up notes.

Coordinates logistics involved with new employee onboarding and off-boarding

Maintains org chart, photobook, territory maps, and roster.

Maintains confidentiality as they handle business-sensitive information

Additional responsibilities may exist based on situation

Qualifications

Minimum 2 years of professional experience in administrative or project management

Intermediate to advanced knowledge of business software including the following: Microsoft Outlook, Excel, Teams, Adobe Acrobat, Concur Travel and Expense (CTE)

General understanding of business?processes at a large enterprise including working with internal groups to raise and submit master service agreements, statements of work, and purchase orders

Self-starter able to function at a high-level with general instruction; meticulous with details.

Highly adaptable to change and ability to multitask and prioritize workload.

Commitment to providing excellent customer service internally and externally.

Preferred Qualifications

Experience providing administrative or project management support to a senior leader in an organization

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ??

The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.??

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.??

This job is eligible to participate in our short-term incentive programs. ??

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.? Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html

AbbVie

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