Position: Administrative Assistant - Payroll (JobID 5374)
Location: Administration Building/Central Office
Start Date: August 1, 2025
Specifications: 7.00 hours per day, 5 days per week for 260 contract days, Year-round with benefits
Pay rate: $29.73 per hour
Are you passionate about helping ALL students learn in a collaborative environment? If so, we may have the career for you!
At DASD, we are committed to sharing values of diversity and inclusion in order to achieve and sustain excellence in education. As a diverse district, we continually seek ways to strengthen our educational environment. We believe that we can best promote excellence by recruiting and retaining a diverse group of staff who bring various backgrounds and perspectives. Our ability to create and maintain a climate of respect is critical to attaining the best teaching and learning environment. If you want to be part of our "Downingtown Proud" team - please apply! Help us with our mission to educate all students to meet the rigorous challenges of a global society.
At the Downingtown Area School District we value our employees. We seek to hire new staff who:
Communicate openly to build relationships and trust
Partner with team members to see the TEAM succeed
Demonstrate a growth mindset and seek ongoing opportunities for growth
Embrace and support a safe and inclusive environment
Eagerly and enthusiastically support student learning
Strive to be kind and reflective
Focus on the solution and put people first
Lead by example!
Job Summary: To ensure the accurate and timely generation of confidential payroll checks for every employee of the organization based on the information supplied on employee time sheets and provided by department secretaries, cafeteria managers and administrators.
Qualifications: To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skills and/or ability necessary.
High school diploma plus two years post secondary education or 2 years work experience in a similar position.
Strong mathematical ability, accuracy and attention to detail.
Ability to operate a computer with demonstrated knowledge of application programs.
Ability to effectively operate calculator, printer, copier, and other basic office machines.
Ability to interact well with other staff, strong communication skills.
Excellent clerical and bookkeeping skills.
Proficiency in the use of technology for individual and system management, communication, and research.
Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements.
Candidate must adhere to all local, state, federal, and school code requirements for employment.
Duties & Responsibilities: (Abbreviated - Please review the attached Job Description for more details on this specific opportunity)
Processes payroll for all paid District employees.
Prints, sorts, and inserts checks in envelopes for distribution.
Maintains employee records information -- tax deductions, address changes, salary changes, and all other payroll deductions.
Assists Payroll Supervisor in maintaining employee attendance tracking.
Processes personal day requests for all employees.
Completes all mortgage verifications, tax sheltered annuity applications, unemployment forms, and wage attachments (Domestic Relations, Berkheimer, etc).
Handles all employee payroll deduction accounts and their billing processes (United Way, Domestic Relations, Credit Union, tax sheltered annuities, etc.).
Responds to all incoming telephone inquiries concerning payroll.
Assists with Aesop and STS related inquires.
Assists with all supplemental contracts for the district including payment and tracking reports.
Assists with direct deposit file, taxes, PSERS, and third party administrator.
Assists with keeping website content up to date.
Trains support staff on the use of the time and attendance system; issues prox cards.
Acts as a backup to the Payroll Supervisor.
Creates and maintains position procedure outline to describe day to day duties of the position/department as needed.
DASD Benefits Information:
Select Health Benefits a la carte - Only pay for what you need
Medical Coverage through IBX - PPO plans only
No Primary Care Physician necessary
No referrals required
IBC has extensive local and national networks
Prescription Coverage through CVS/Caremark
Dental Coverage - Delta Dental Active PPO
Allows use of in-network and out-of-network providers
Vision Coverage - Vision Benefits of America (VBA)
Eligibility - No Waiting Period
All employees may enroll in the district's health benefit plans effective with their date of hire into the benefit eligible position.
Eligible Dependents
A legally married spouse as defined by PA law and children up to age 26 may enroll in the District's health benefit plans.
New Hires or Newly Eligible
You have 31 days from the date that you are benefit eligible to make your elections. If you do not make elections during this time, you will only be enrolled into any benefit that is provided by the District at no cost to you.
Flexible Spending Accounts
Benefit eligible employees have the opportunity to elect to participate in a Flexible Spending Account. DASD offers both a Healthcare Spending Account and Dependent Care Spending Account. This benefit allows you to set aside pre-tax dollars to pay for out of pocket eligible healthcare and dependent care expenses.
Support for the Whole You
Fitness Program
Receive $150 back when you complete 120 workouts at an approved fitness facility within 365 days. www.ibx.com/reimbursements
Nutritional Counseling
Up to 6 free visits per calendar year with a registered dietitian.
Employee Assistance Program
Health Advocate is a free, confidential program that offers EAP+ Work/Life benefits to help you address difficulties in your life by providing short term assistance with personal, family, and work issues. In addition, it simplifies the navigation of the health care system by helping you find the right doctors, resolving billing and insurance claim issues, explaining benefit coverages, helping your parents or in-laws with the complexities of Medicare, and much more!
Telemedicine
The telemedicine benefit through SwiftMD is offered to ALL DASD employees at no cost to y
