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Job Description
Payroll Operations Manager US & Canada
Exton, PA
Takeda Business Services (TBS) is a newly formed function within Takeda with the objective of enabling Takeda's business strategy, delivering simplification and cost reduction, improving service and providing a transformation engine for continuous improvement for Takeda. 'Continuously innovating and transforming our business to be simpler and more cost competitive, enhancing our employees' experience' is our overarching vision with a goal of 'Building a Healthy Business' , helping focus us on delivering value for Takeda.
The Payroll Operations Manager will be responsible for managing all aspects of payroll operations, ensuring accuracy, efficiency, and compliance with relevant regulations. This individual will lead a team of payroll professionals, develop and implement payroll policies and procedures, and collaborate with internal stakeholders to streamline processes and drive continuous improvement.
OBJECTIVES/PURPOSE
Key objectives include:
Payroll Operations Lead has primary responsibility for all aspects of payroll operations processing, including ADP payroll BAU process deployment to ensure consistent focus and involvement in driving efficiencies and process improvements.
Directs the actions of the payroll operations team members and is responsible for all tasks necessary to accomplish company objectives:
Shares knowledge and information through regular communications and facilitation within the Takeda Payroll Team
Position requires minimal direction on strategic payroll issues
ACCOUNTABILITIES
Ensures accurate and timely payroll processing for all Takeda employees, based on salary / payment information provided, for the US, PR and Canadian payrolls, for multiple legal entities.
Monitors payroll Equity transactions, Domestic and International relocation reporting, and assignee mobility payments and reporting to ensure accurate payment and recording for expat and inpat population.
Manages operations and service delivery to ensure the most effective services are being provided
Maintains internal controls relating to payroll practices and records and monitor these on a continuing basis
Develop, implement and update payroll procedures necessary to comply with Takeda corporate policies and governmental agency regulations
Conceives and implements process enhancements to increase efficiency and satisfaction with payroll services
Coordinates with other departments within the People Solutions team - including Compensation & Benefits, Equity, Mobility, Employee Life Cycle Management and People Resources Hub, working with all HR functions to ensure delivery of quality services and resolve operational problems
Participates in cross-departmental and corporate groups designed to implement or improve payroll programs and services.
Manages current resources to identify and develop solutions to complex payroll related issues
Lead and manage the payroll operations department, including hiring, training, and perfomance management of payroll staff
Stay informed about changes in payroll laws, regulations, and industry best practices, and ensure compliance with federal, state, and local tax laws
Manage relationships with payroll service providers and other external partners
Monitor payroll processes and systems for efficiency and effectiveness, identify areas for improvement, and implement solutions to streamline operations
Prepare and analyze payroll reports, metrics, and KPIs to monitor performance and identify trends
Handle special payroll projects and initiatives as assigned.
CORE ELEMENTS RELATED TO THIS ROLE
Strong leadership and management skills with proven ability to motivate and develop highly performing teams.
Strategic mindset and the ability to deliver change management successfully.
Excellent communication and interpersonal skills
Application of technology & automation
Effective Influencing Skills and A Well-Developed Communicator at all levels of Business
DIMENSIONS AND ASPECTS
Technical/Functional (Line) Expertise
Extensive US payroll experience processing multi-state payrolls with knowledge of US, PR and Canadian payroll rules and regulations.
10+ years of experience in full-cycle payroll processing required, with in depth knowledge and application of payroll principles, concepts and industry practices and standards.
Experience working with ADP payroll systems, Workday HCM and UKG Dimension Time-keeping systems preferred.
Excellent written & verbal communication and organizational skills; can deliver appropriate details to the audience.
Leadership
Excellent leadership skills: proven ability to collaborate with others and drive results in a team and project focused environment.
Decision-making and Autonomy
Established ability to solve problems while incorporating best practices, metrics and sustainable processes.
A clear, fast thinker and problem solver able to translate business needs into pragmatic solutions and implement them
Interaction
An effective team player, with developed communication and negotiation skills to focus on building and maintaining strong relationships with the payroll process stakeholders
Innovation
Engages with the business to understand current requirements, to anticipate future business needs and to challenge the current ways of working to provide new and innovative solutions.
Applies digital environment knowledge to create better solutions and insights.
Optimize processes and drives improvements.
Drives simplification significantly impacts metrics, costs and end user experience.
Complexity
Able to work effectively in a multi-functional, multi-cultural environment, open to change and embrace the challenges that arise in a fast-moving environment.
The ability to handle the ambiguity and complexity that arises; following practices and procedures and seeking clarity at all times
Experience working with ADP payroll systems, Workday HCM and UKG Dimension Time-keeping systems preferred.
Excellent written & verbal communication and organizational skills; can deliver appropriate details to the audience.
Leadership
Excellent leadership skills: proven ability to collaborate with others and drive results in a team and project focused environment.
Decision-making and Autonomy
Established ability to solve problems while incorporating best practices, metrics and sustainable processes.
A clear, fast thinker and problem solver able to translate business needs into pragmatic solutions and implement them
Interaction
An effective team player, with developed communication and negotiation skills to focus on building and maintaining strong relationships with the payroll process stakeholders
Innovation
Engages with the business to understand current requirements, to anticipate future business needs and to challenge the current ways of working to provide new and innovative solutions.
Applies digital environment knowledge to create better solutions and insights.
Optimize processes and drives improvements.
Drives simplification significantly impacts metrics, costs and end user experience.
Complexity
Able to work effectively in a multi-functional, multi-cultural environment, open to change and embrace the challenges that arise in a fast-moving environment.
The ability to handle the ambiguity and complexity that arises; following practices and procedures and seeking clarity at all times
EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:
Bachelor's Degree or equivalent experience required; 7+ years of experience in payroll in a supervisory or manager role.
Certified Payroll Professional (CPP) preferred, but not required
Skills in process analysis, assessment and improvement as well as creating a team environment where continuous improvement is encouraged
WHAT TAKEDA CAN OFFER YOU:
401(k) with company match and Annual Retirement Contribution Plan
Tuition reimbursement Company match of charitable contributions
Health & Wellness programs including onsite flu shots and health screenings
Generous time off for vacation and the option to purchase additional vacation days
Community Outreach Programs
Empowering Our People to Shine Discover more at takedajobs.com
No Phone Calls or Recruiters Please.
This job posting exclude Colorado applicants.
LI-Hybrid
Takeda Compensation and Benefits Summary
We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.
For Location:
Exton, PA
U.S. Base Salary Range:
$111,800.00 - $175,670.00
The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.?The actual base salary offered will be in accordance with state or local minimum wage requirements for the job location.
U.S. based employees may be eligible for short-term and/ or long-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.
EEO Statement
Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.
Locations
Exton, PA
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time
Job Exempt
Yes
