Administrative Assistant

Robert Half • Parsippany, NJ • 10h ago

Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Parsippany, New Jersey. In this role, you will play a key part in ensuring compliance with company and state regulations for hauler vendors and their fleets, while also supporting day-to-day administrative functions within the transportation team. If you excel in organization, communication, and multitasking, this position offers an engaging opportunity to contribute to operational success.

Responsibilities:

Maintain accurate records of vehicle registrations, permits, insurance, and safety documentation to ensure compliance with company and state regulations.

Verify hauler vendor compliance by reviewing fleet documentation and addressing any discrepancies.

Assist with processing hauler payments, ensuring all necessary documents and approvals are in place.

Support daily administrative operations by organizing and managing transportation-related information.

Respond to inbound and outbound calls, addressing inquiries and providing timely resolutions.

Coordinate schedules and appointments to streamline transportation team activities.

Handle email correspondence professionally, ensuring timely communication with vendors and internal teams.

Perform data entry tasks to maintain up-to-date and accurate records.

Provide customer service support, addressing concerns and fostering positive relationships with vendors. Requirements - Proven experience in administrative roles, preferably within transportation or logistics.

Strong customer service skills with the ability to handle inquiries professionally and efficiently.

Proficiency in data entry with a keen eye for accuracy.

Excellent written and verbal communication skills, including email correspondence.

Ability to manage inbound and outbound calls effectively.

Skilled in scheduling and appointment coordination.

Highly organized with the ability to multitask and prioritize tasks in a fast-paced environment.

Familiarity with compliance processes and documentation is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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Administrative Assistant

Robert Half • Paterson, NJ • 2d ago

Management & Administrative

Description We are looking for an Administrative Assistant to join our team in Paterson, NJ. This is a long-term contract position ideal for someone with strong organizational skills and a passion for helping others. The...

2d ago

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Senior Manager, New Products

Wyndham Hotels & Resorts • Parsippany, NJ • 2d ago

Management & Administrative

Wyndham Hotels & Resorts is now seeking a Senior Manager, New Products to join our team at the Parsippany - 22 Sylvan Way location in Parsippany, New Jersey. Why Wyndham? By joining Wyndham Hotels & Resorts, you...

2d ago

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Administrative Assistant

Aston Carter • Florham Park, NJ • 2d ago

Management & Administrative

Job Title: Administrative AssistantJob Description The Administrative Assistant will be responsible for issuing, distributing, and maintaining controlled documents and forms. This role involves data entry of test reports...

2d ago

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Manufacturing/Quality IT Manager

Honeywell • Morris Plains, NJ • 2d ago

Management & Administrative

As a Manufacturing / Quality IT Manager here at Honeywell, you will be accountable for the administration and maintenance of our manufacturing systems, ensuring their reliability, security, and optimal performance. You w...

2d ago

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