Administrative Assistant

Aston Carter • Florham Park, NJ • 5h ago

Job Title: Administrative AssistantJob Description

The Administrative Assistant will be responsible for issuing, distributing, and maintaining controlled documents and forms. This role involves data entry of test reports and other quality, production, and test documents, as well as maintaining product files and test reports. The assistant will also track calibration reports and logs for testing instruments and manage trading sales purchase orders and test reports.

Responsibilities

Issue, distribute, and maintain controlled documents and forms.

Perform data entry of test reports and other quality, production, and test documents.

Maintain product files and test reports.

Track and log calibration reports for testing instruments.

Manage trading sales purchase orders and test reports.

Order supplies necessary for processing paperwork.

Maintain documentation distribution list and archived files.

Ensure proper maintenance of equipment, such as fax machines, copiers, printers, and PCs.

Track and maintain chemical analysis results.

Observe and report safety hazards within the department to the QA Manager.

Maintain and order department supplies.

Receive and log Daily Concern Reports.

Manage and maintain plant manuals.

Review, scan, and manage all plant training records.

Essential Skills

At least 1 year of administrative experience, preferably in manufacturing or distribution.

Proficiency in Microsoft Office, especially Excel.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to write routine reports and correspondence.

Effective speaking skills for group presentations.

Additional Skills & Qualifications

Experience in administration within a manufacturing or distribution setting is preferred.

Work Environment

The position offers flexible start times at 7:30, 8:00, or 8:30 AM, with 8.5-hour workdays including a half-hour lunch. The role is based in a cubicle within a lab located in a manufacturing plant, working as part of a team of five people and reporting to the QA Supervisor.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Florham Park,NJ.

Application Deadline

This position is anticipated to close on Jun 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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