Data Entry Clerk

Douglas County • Alexandria, MN • 5d ago

JOB TITLE: Data Entry Clerk DEPARTMENT: Law Enforcement STATUS: Full Time; 40 hours per week; Generally, daytime hours. STARTING SALARY: $22.88 hourly; $47,590.40 annually. JOB OBJECTIVES: The Data Entry Clerk is responsible for assisting the Records Supervisor in the collection, coding, entry, storing, and retrieval of information needed for Law Enforcement. ESSENTIAL DUTIES AND RESPONSIBILITIES: The duties listed are intended only as illustrations of the various @types of work that may be performed. The omission of those specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Daily interaction with the public and assisting with their needs through face-to-face interactions, telephone, and email. Responsible to transcribe reports from deputies or as requested by prosecuting attorney (911 calls, squad video, and jail DVDs). Proofread transcribed documents, checking for completeness and entering into the computerized record system of all incident records received. Provide information to other entities/offices, e.g. law enforcement agencies, judges, probation officers, and social services. Scan documents to case files. Receive daily incident records to be maintained. Enter data in the record-keeping system. Maintain current and accurate spreadsheets for current case file logs. Gathering documentation and digital evidence for the attorney's office. Manage permit applications, e.g. special event permits, explosive permits, permits to carry, permits to acquire handguns verify information, conduct background checks, verify training requirements, create permits, send permits, and record permit information in the system. Civil service paperwork. Records requests from the public and other departments/agencies. Lab results/E-charging. CFS logs for Echo Press & Someplace Safe / Criminal background searches / Processing citations/Dispositions. Warrants/HRO's & OFP's/Accident reports/Reducing files as per retention schedule / Monthly validations/Notary Public services. Responsible for general case file management. Responsible for forwarding to appropriate agencies any/or all reports as required. Assist the Records Supervisor and at the request of administrative staff. Complies with all rules and policies in order to maintain a safe work environment. Reliable, predictable attendance and punctuality. Perform other duties as assigned or apparent. Access to Not Public Data The incumbent may encounter not public data in the course of these duties. Any access to not public data should be strictly limited to accessing the data that are necessary to fulfill the employment responsibility. While data are being accessed, incumbent should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason. Once the work reason to access the data is reasonably finished, incumbent must properly store the not public data according to the provisions Ch. 13. If a new work assignment requires access to not public data, the incumbent is permitted to access not public data for the work assignment purposes only. Any access to not public data must be strictly limited to the data necessary to complete the work assignment and after the assignment is completed, the employee's work assignment no longer requires access. WORK ENVIRONMENT Public building. Office setting. HOURS Generally, 8 a.m. to 4:30 p.m. Monday to Friday. EXAMPLES OF EQUIPMENT USED Equipment Used: Computer. Printer. Fax machine. Scanner, for documents, reports. Copier. CD/DVD Player. Telephone. Paper Shredder. Office supplies and tools. Security Systems for Sheriff's Office doors. Hardware/Software Used: Computer Information System (CIS). Bureau of Criminal Apprehension (BCA) Criminal Histories. Driver and Vehicle Services (BCA). E-charging (BCA). Minnesota Government Access (MGA). Statewide Supervision System (S3). Winscribe Transcription Module. Axon Evidence (view/copy/redact video). Odyssey File & Service (Courts E-filing). Predatory Offender Registration (POR) Website. Microsoft Office (Word/Excel/Outlook). MS Media Player (copy/burn DVDs for prosecutors). Synergy (ISD# 206 School Database). PS Portals (MN Dept of Public Safety Database). Lexipol (DCSO Policies). MN BCA Criminal Justice Information System Certified. OTHER All listed above are essential functions of the job. Salary: Receive anniversary step increases for earning potential of $29.20 hourly, $60,736. annually. In addition, receive annual cost-of-living adjustments (COLA) per the current Collective Bargaining Agreement. Benefits: We offer free or low-cost single health insurance plan options with a $200/mo Employer contribution to a Health Savings Account. We also offer Family plans. don't hesitate to get in touch with the Human Resources Department (320-762-3873 or 320-762-2922) for more information. As an employee of Douglas County, you are required to enroll In P.E.R.A. (Public Employees Retirement Association). Participation is mandated for all public employees who meet the requirements of the plan. PERA Police & Fire Member: Employee Deduction 11.8%; Employer Contribution 17.70%. Sick Leave/Earned Safe and Sick Time: An employee shall be credited with 1 day of sick leave for each month of service, accumulative to 90 days. The first 48 hours (or up to 80 hours if any eligible time was carried over) will be counted as ESST. Vacations: Employees will accrue vacation according to the following schedule: 0 - 5 years - 10 working days. 6 -10 years - 15 working days. 11 - 15 years - 20 working days. 16 - 20 years - 25 working days. Over 20 years - 30 working days. Supervision Received: Supervised by the Records Supervisor. Supervision Exercised: None Labor Group: Teamster (JAIL/DSP/CLR) FLSA Status: Non-Exempt Grade: 5 EEO Job Category: Administrative Support Work Comp Code: 8810 Clerical This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.

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