Administrative Assistant Legal, Intellectual Property and Patents

Boehringer Ingelheim • Ridgefield, CT • 3d ago

Description

Provide top-tier administrative support to department personnel, often working independently on complex assignments related to departmental affairs. As part of Boehringer Ingelheim, contribute to the discovery, development, and delivery of products to patients and customers. Our global presence offers opportunities for international collaboration, visibility, and direct contribution to the company's success. We value our employees and support them through a healthy working environment, meaningful work, mobility, networking, and work-life balance. Our competitive compensation and benefits reflect our high regard for our employees .

As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies´ success. We realize that our strength and competitive advantage lie with our people. We support our employees in a number of ways to foster a healthy working environment, meaningful work, diversity and inclusion, mobility, networking and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim´s high regard for our employees.

This role is located in our Ridgefield, CT office

Compensation Data

This position offers a base salary typically between $75,000 and $122,000. The position may be eligible for a role specific variable or performance based bonus and or other compensation elements. ?For an overview of our benefits please click here. (https://www.boehringer-ingelheim.com/us/careers/benefits-rewards)

Duties & Responsibilities

Utilize extensive knowledge to provide advanced administrative support to individuals within specified departments.

Tasks include generating reports, filing, managing administrative aspects of department processes, coordinating conference calls and meetings, arranging travel, managing records retention and file management, tracking purchase orders and department budgets, processing check requests and invoices, ordering and managing departmental supplies, reconciling expense reports, supporting training classes, and general staff support.

Organize and coordinate meetings and events (local, U.S., and international), including logistics, hotel arrangements, and other details for senior management.

Frequently interact with individuals outside the company and senior management within BI. Collaborate effectively with colleagues and team members to achieve departmental objectives, overcome barriers, provide ongoing feedback, and facilitate adjustments as directed by management.

Monitor progress against expectations and address performance gaps promptly. Demonstrate personal commitment to accomplishing departmental objectives and proactively identify opportunities for process improvement.

Apply comprehensive knowledge of Boehringer's mission, business processes, policies, and practices to develop advanced work results.

Conduct all company business in accordance with regulations and company policies and procedures. Maintain high ethical and professional standards with all business contacts and BI employees to uphold the company's excellent reputation within the medical and pharmaceutical community.

Requirements

Business School certification, or Associates degree from an accredited institution, or equivalent work experience.

Minimum of eight to ten (8-10) years of administrative, customer service and/or relevant business experience.

Five-plus (5+) years of previous administrative experience.

Demonstrates acceptable level of performance for all Administrative Assistant V competencies as defined in the Career Pathway criteria.

Demonstrated expert knowledge of Microsoft Office (Word, Excel and PowerPoint), including MS Project required.

Demonstrated ability to take ownership and proactively identify business process improvements.

Experience supporting an Intellectual Property law practice with some knowledge of patent docketing software a plus.

Eligibility Requirements :

Must be legally authorized to work in the United States without restriction.

Must be willing to take a drug test and post-offer physical (if required).

Must be 18 years of age or older.

All qualified applicants will receive consideration for employment without regard to a person's actual or perceived race, including natural hairstyles, hair texture and protective hairstyles; color; creed; religion; national origin; age; ancestry; citizenship status, marital status; gender, gender identity or expression; sexual orientation, mental, physical or intellectual disability, veteran status; pregnancy, childbirth or related medical condition; genetic information (including the refusal to submit to genetic testing) or any other class or characteristic protected by applicable law.

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