JOB REQUIREMENTS: Legal Operations Administrative Assistant Location:
Milwaukee ,WI Duration: 2-3 months Description: What you will do:
Self-starter with initiative with demonstrated ability to work
independently Confident operating at a very high level and can handle
challenges of supporting executives Proactive, continuous improvement
mindset with excellent attention to detail Results-driven and looking to
have an impact on the business and the leaders you support! In this role
you will represent the Law & Policy Department with professionalism and
highest levels of integrity, supporting the Legal Operations team.
Reporting to the Manager of Global Law and Policy Operations, this role
is responsible for managing legal administrative work, project tracking
and coordination, and providing operational support as described below.
You will need to possess strong attention to detail while managing
multiple tasks simultaneously in a fast-paced, high-energy environment.
How you will do it: Key Roles & Responsibilities include, but are not
limited to: Meeting Coordination Calendaring support for assigned team
members. Scope of calendaring support to be discussed and agreed. Large
meeting coordination (calendaring, AV, catering, logistics). Large
meetings include department-wide meetings, internal team meetings, or
meetings involving outside guests where catering is required (and
appropriate) Event planning logistics Travel and Expenses Handle all
travel for assigned team members, including complicated travel
arrangements (e.g., international or multi-city travel) Process complex
(i.e., multi-currency) expense reports for assigned team members
Passport/visa support Finance/AP Handle POs, check requests, wire
requests, vendor setups, etc. for assigned teams Support as needed with
collection of spend reports and various billing metrics Additional
support: Provide support for signature processing and assist with state
bar licensing requirements, as needed Assist with reporting/tracking key
KPIs for the department Maintain teams\' [department-facing and
company-facing] website content as necessary Handle incoming and
outgoing FedEx, inter-office mail and faxes Handle special projects as
they arise (both within teams and department-wide) as assigned High
Performance includes: Taking ownership of an issue once it is brought to
you going the extra step to proactively seek out answers to problems
that may fall outside your expertise Consistently looking for ways to
improve/enhance processes, find efficiencies, think outside the box
Showing flexibility as workloads fluctuate willingness to provide backup
coverage to others when needed, reaching out to team(s) or Legal
Operations for additional work/projects. Demonstrating a high level of
professionalism and handling sensitive/confidential information with
appropriate care. Well organized; consistently completes projects
on-time with great attention to detail. Ability to prioritize well and
work efficiently Being eager to learn new things and applying knowledge
to improve/simplify processes; the extra mile\' Striving to gain strong
institutional knowledge about department and company processes Ability
to successfully support team members with minimal assistance, ability to
train new team members. Demonstrating cost-conscious behaviors Ability
to independently and successfully resolve payment-related inquiries with
AP. Clear understanding of company code/cost center structure; Clear
understanding of AP processes and deadlines (month-end, urgent payment
process, etc.); Clear understanding of monthly budgeting process
forecasts, accruals, quarterly target-setting. What we look for:
Bachelor\'s degree preferred and minimum of four years prior Executive
administrative support or coordinator experience is required, ideally in
a global work environment Prior experience working in a legal
environment preferred Must have demonstrated proficiencyin using a
variety of office/desktop solutions including Microsoft Office (Outlook,
Excel, Word, and PowerPoint) SharePoint is a plus Critical thinking
skills and demonstrate problem solving capabilities Effective verbal
communication skills as well as confidence in communicating with all
levels of the organization Strong organizational skills and ability to
multi-task in a fast-paced environment Attention to detail and ensures
accuracy in work performed Proven ability to handle sensitive and
confidential information ethically and responsibly CandidatesCandidates
Prepare, proofread, or process legal documents, such as summonses,
subpoenas, complaints, appeals, motions, or pretrial agreements.
Schedule and make appointments. Organize and maintain law libraries,
documents, and case files. Make photocopies of correspondence,
documents, and other printed matter. Assist attorneys in collecting
information such as employment, medical, and other records. Draft and
@type office memos. Complete various forms, such as accident reports,
trial and courtroom requests, and applications for clients. Prepare and
distribute invoices to bill clients or pay account expenses. Make travel
arrangements for attorneys. Review legal publications and perform
database searches to identify laws and court decisions relevant to
pending cases. Attend legal meetings, such as client interviews,
hearings, or depositions, and take notes. ** OTHER EXPERIENCE
AND QUALIFICATIONS: Bachelor\'s degree preferred and minimum of four
years prior Executive administrative support or coordinator experience
is required, ideally in a global work environment Prior experience
working in a legal environment preferred Must have demonstrated
proficiency in using a variety of office/desktop solutions including
Microsoft Office (Outlook, Excel, Word, and PowerPoint) SharePoint is a
plus Critical thinking skills and demonstrate problem solving
capabilities Effective verbal communication skills as well as confidence
in communicating with all levels of the organization Strong
organizational skills and ability to multi-task in a fast-paced
environment Attention to detail and ensures accuracy in work performed
Proven ability to handle sensitive and confidential information
ethically and responsibly ** APPLICATION INSTRUCTIONS: E-Mail a
Rsum: Monikas@iconma.com This position is listed by a private employment
agency. The agency is the legal employer. No fee will be charged of the
job applicant.
