Administrative Assistant

Robert Half • Encinitas, CA • 56min ago

Description

Our recruiting team is searching for a polished and detail-oriented Administrative Assistant to support a well-established legal practice. This position will provide a combination of administrative, document management, and client service support while helping attorneys and legal staff stay organized throughout the day. The ideal candidate is professional, dependable, and comfortable handling sensitive information. Someone who enjoys a structured office environment and takes pride in producing accurate, well-organized work will thrive in this opportunity.

Key Responsibilities:

Provide day-to-day administrative support to attorneys and legal support staff.

Prepare, format, proofread, and edit correspondence, legal documents, and client materials.

Coordinate calendars, meetings, appointments, and conference room reservations.

Answer incoming calls, direct inquiries, and assist with client communications.

Organize case files, maintain electronic records, and manage document filing.

Assist with scanning, copying, mailing, and processing confidential paperwork.

Track deadlines, follow up on outstanding documentation, and help maintain organized case calendars.

Coordinate incoming and outgoing mail, courier services, and document deliveries.

Assist with billing documentation, expense tracking, and general office administration.

Requirements

2+ years of administrative experience; legal office experience strongly preferred.

Strong proofreading, writing, and document formatting skills.

Proficiency in Microsoft Word, Excel, and Outlook.

Familiarity with legal terminology or document management systems is a plus.

Excellent communication and customer service skills.

Ability to handle confidential information with discretion.

Highly organized with strong attention to detail and follow-through.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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