Administrative Assistant

Robert Half • Vista, CA • 46min ago

Description

Robert Half is looking for an Administrative Assistant to support a busy construction and project management team. This is an excellent opportunity for someone who enjoys keeping multiple projects organized, coordinating schedules, and making sure important documentation stays accurate and accessible. The person in this role will work closely with project managers, field supervisors, vendors, and subcontractors to help keep daily operations moving. The ideal candidate is proactive, comfortable working in a fast-paced environment, and able to manage shifting priorities without losing track of the details.

Key Responsibilities:

Provide administrative support to project managers and field operations personnel.

Prepare, format, and maintain project documents, correspondence, and reports.

Track project schedules, deadlines, permits, and outstanding documentation.

Assist with subcontractor paperwork, vendor information, insurance certificates, and compliance records.

Process purchase orders, track invoices, and route documents for approval.

Coordinate meetings, site visits, and project-related appointments.

Maintain digital project files, construction records, and document control logs.

Communicate with vendors, subcontractors, and internal teams regarding project updates.

Assist with general office coordination, supply ordering, and administrative projects.

Requirements

2+ years of administrative assistant or project coordination experience.

Construction, engineering, or property development experience preferred.

Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.

Familiarity with Procore, Bluebeam, or other construction management platforms is a plus.

Strong organizational skills and attention to detail.

Ability to manage multiple deadlines and communicate professionally across departments.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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