TJJD - Internal Applicants - Administrative Assist

TEXAS JUVENILE JUSTICE DEPARTMENT • Gainesville, TX • 1d ago

Please paste the following URL into a browser to view the entire job posting on the CAPPS Careers page.https://erphcmprd.cpa.texas.gov/psp/candidateportal/EMPLOYEE/HRMS/c/HRSHRAMFL.HRSCGSEARCHFL.GBL?Page=HRSAPPJBPSTFLandAction=UandFOCUS=ApplicantandSiteId=1andJobOpeningId=107914andPostingSeq=1Agency InformationWe are committed to transforming lives and building safter communities by working collaboratively, communicating openly, and upholding the highest standards of integrity and professionalism. Our team models accountability, transparency, and respect, taking proactive steps to ensure the physical and emotional safety of youth, staff, and the community. We strive for excellence through continuous growth, thoughtful decision making, and mission driven collaboration, supporting one another while embracing challenges that lead to meaningful, long-term impact.Essential Job DutiesMaintains skills needed to support all data entry functions of the school education department on a timely and accurate basis. Assists in preparing, editing, and distributing correspondence, reports, forms, and documents. Assists in compiling data for charts, graphs, databases, summaries, or reports. Generates and analyzes database reports. Conducts data integrity checks to ensure systemic accuracy across TJJD databases. Reconciles education data with M204 data.Maintains records and files to ensure easy access as needed. Sends reports as required and distributes copies to appropriate personnel. Composes and @types correspondence, memoranda, reports, and forms. Compresses and sends electronic information for transfer students.May provide assistance answering phone calls, routing incoming calls, taking messages, greeting visitors, and directing visitors to the appropriate staff.Assists in planning meetings, conferences, and seminars. Assists with general office duties such as ordering supplies, performing basic bookkeeping work, and assisting with general human resources work.When assigned to the Diagnostician, schedules and coordinates the Diagnosticians calendar appointments to ensure scheduling conflicts are avoided. Attends all required meetings to keep abreast of current activities, policies, and procedures and to enhance professional skills; cross-trains to build backup skills. Performs related duties as assigned.Performs all duties in compliance with the agencys safety policies and procedures.QualificationsHigh School graduation or GED. One (1) year of full-time wage earning data entry work experience. Experience and education may be substituted for one another. Any degree(s), semester hours, diploma(s), or GED required to meet minimum qualifications must be obtained from an accredited educational institution. This position is subject to mandatory pre-employment drug testing and any offer of employment is contingent upon acceptable results from a drug screen conducted for the agency. Knowledge/Skills/AbilitiesKnowledge of office practices and administrative procedures. Skill in the use of standard office equipment and software.Skill in office organization.Ability to learn to compress and send student data electronically.Ability to learn, manage, and maintain accurate data entry and analysis in multiple complex data systems. Ability to communicate effectively, both orally and in writing. Ability to establish and maintain confidentiality and effective working relationships with agency administrators, co-workers, and the public.Ability to organize and prioritize work assignments and work independently.Ability to maintain a good attendance record.Physical RequirementsThe following physical and mental characteristics are representative of those deemed necessary for an employee to successfully perform the various duties of this job. Reasonable accommodations will be made as needed to enable individuals with disabilities to perform essential job functions. AnalyzingAbility to communicate effectively, orally and in writingAbility to seeHeavy lifting, up to 25 lbs.Heavy carrying, up to 25 lbs.Pulling Repeated bendingOperate motor equipmentReaching above shoulderGraspingIdentify colorsAlphabetizingBenefitsState of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov. Benefits include: Retirement plan, paid group health and life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary ADandD Insurance, Dependent Health and Life insurance, Health and Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.Military/Veteran InformationIn order to receive veterans preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application. Go to https://texasskillstowork.com/, https://www.onetonline.org/, or http://www.careeronestop.org/ for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets. Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditors Office at Administrative Support MOS Codes.Information Technology MOS Codes.Planning, Research, and Statistics MOS Codes.Education MOS Codes.Accounting, Auditing, and Finance MOS Codes.Inspectors and Investigators MOS Codes.Program Management MOS Codes.Human Resources MOS Codes.Information and Communication MOS Codes.Property Management and Procurement MOS Codes.Engineering and Design MOS Codes.Safety MOS Codes.Employment MOS Codes.Legal MOS Codes.Medical and Health MOS Codes.Criminal Justice MOS Codes.Social Services MOS Codes.Public

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