Back to Jobs search

Clinic Administrative Assistant

Fresenius Medical Care • Waimea, HI • 10h ago

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Under general supervision, follows established company policies and procedures and applies acquired job skills to:

Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:

Answering telephone & routing calls to the appropriate person

Professionally greet all patients and guests.

Maintain a professional environment at all times. Monitors the reception and waiting areas.

Distributing incoming mail.

Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies and procedures.

Ensure all aspects of patient confidentiality are maintained at all times

Scheduling and Registration - Responsibilities may include the following based on location and business need:

Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.

Prepares medical records for facsimile or mail related to travel, transplant, disability and others.

Organizes travel for patients by contacting and providing requested medical records.

Coordinates with transient patient paperwork.

Coordinates transfer placements and confirmations along with Clinical Manager.

Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.

Assist with medical appointment referrals and scheduling.

Assist with transportation coordination and referrals.

Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.

Monthly insurance card scanning

Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:

Setting up and maintaining filing systems and basic databases as applicable.

Completing forms and reports as required by the various company offices and outside vendors and agencies.

Preparing purchase orders using the appropriate software application.

Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.

Maintaining inventory of the necessary office supplies

Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).

Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.

Assemble, file and maintain patient medical records

Print patient schedule and pull patient charts daily.

Arrange for package pickup and delivery.

Assists with month-end reporting requirements.

Participate in collaboration sessions such as center/team huddles and staff meetings.

Attend education and training sessions as appropriate and apply key learnings.

SKILLS:

Knowledge of office procedures required.

Proficient in Microsoft office applications

Ability to adapt to supporting software applications.

Professional attitude and appearance

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Strong organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks

Customer service attitude

PHYSICAL DEMANDS AND WORKING CONDITIONS :

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

SUPERVISION:

None

EDUCATION :

High School Diploma or GED required

EXPERIENCE AND REQUIRED SKILLS :

Minimum 6 months relevant experience without a degree.

1-2 years related experience preferred.

Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.

Pleasant telephone manner.

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

EOE, disability/veterans

Similar Jobs

Licensed Massage Therapist - Casual

Hyatt • Wailea, HI • 2d ago

Hospital & Medical

Description: Andaz Maui at Wailea Resort is the first resort for the Andaz brand. Situated on Maui's premier southwestern coastline, the 15-acre beachfront resort will be located along Mokapu Beach in Wailea, one of the...

2d ago

Go to Apply

Warehouse Associate

Ferguson Enterprises, LLC. • Lihue, HI • 11h ago

Manufacturing & Warehouse

Lihue, HI Full time R-141998 Job Posting: Since 1953, Ferguson has been a source of quality supplies for a variety of industries. Together We Build Better infrastructure, better homes and better businesses. We exist to m...

11h ago

Go to Apply

Warehouse Associate

PDS Tech Commercial • Lihue, HI • 11h ago

Manufacturing & Warehouse

PDS TECH - NOW HIRING! Warehouse Material Handler - 1st Shift Pay: $25.00 Schedule: Monday - Friday Hours: 7:00 AM - 3:30 PM Shift: 1st Shift Position Overview PDS Tech is hiring a dependable Warehouse Material Handler t...

11h ago

Go to Apply

Discovery Sales Representative

Travel + Leisure Co. • Princeville, HI • 11h ago

Sales & Marketing

We Put the World on Vacation Travel + Leisure Co. is the world's leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our ded...

11h ago

Go to Apply

Engineer II (Casual) - Hale Hkala Kauai, Curio Collection by Hilton

Hilton • Lihue, HI • 1d ago

IT & Engineering

Job Identification: 229913 Job Category: Engineering, Maintenance and Facilities Job Schedule: Part time Salary $36.00 to $38.00 per hour Equal Opportunity Employer EOE, including disability/vets Exceptional Hospitality...

1d ago

Go to Apply

Warehouse Associate

Aerotek • Lihue, HI • 1d ago

Manufacturing & Warehouse

Job Title: Warehouse Associate Job Description Join our team as a Warehouse Associate, responsible for managing the flow of materials in and out of the warehouse with precision and accountability. Your duties will includ...

1d ago

Go to Apply

Food and Beverage Operations Manager

Marriott • Waimea, HI • 2d ago

Retail & Hospitality

Additional Information Relocation Assistance Available Job Number 26144281 Job Category Food and Beverage & Culinary Location 69-275 Waikoloa Beach Drive, WAIKOLOA VILLAGE HI 96738, United States VIEW ON MAP ( https:...

2d ago

Go to Apply

Culinary 3 - Full Time

Hyatt • Wailea, HI • 4d ago

Description: Andaz Maui at Wailea is the first resort for the Andaz brand. Situated on Maui's premier southwestern coastline, the 15-acre beachfront resort is located along Mokapu Beach in Wailea, one of the most sought...

4d ago

Go to Apply

Administrative Assistant, Sales Team - Grand Wailea, A Waldorf Astoria Resort

Hilton • Wailea, HI • 4d ago

Retail & Hospitality

Job Identification: 229800 Job Category: Administration Job Schedule: Full time Salary $27.00/USD/Hourly Equal Opportunity Employer EOE, including disability/vets The gorgeous Waldorf Astoria Resort in Maui, Grand Wailea...

4d ago

Go to Apply

Armed Security Officer - Government Site - Part Time

Allied Universal • Lihue, HI • 1w ago

Management & Administrative

Company Overview: Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative...

1w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)