Administrative Assistant

Robert Half • Saint Louis, MO • 3h ago

Description We are looking for a dependable Administrative Assistant to support daily office and shipping coordination activities at a chemical manufacturing facility in St. Louis, Missouri. This Long-term Contract position is ideal for someone who enjoys balancing front-desk interaction, customer communication, and accurate administrative processing in a fast-paced environment. The role requires strong attention to detail, sound judgment, and a willingness to work comfortably in both office areas and on the production floor as needed.

Responsibilities:

Welcome guests and contractors, verify identification, and manage front-desk sign-in procedures with professionalism.

Handle incoming phone calls, direct inquiries to the appropriate contacts, and manage routine mail and fax communications.

Enter, update, and maintain sales orders, customer purchase orders, and material receipt records within company systems.

Review order documentation carefully to confirm completeness and accuracy before processing.

Prepare and print shipping paperwork for outbound loads and ensure documents are ready for scheduled pickups.

Digitize completed shipment records and upload them accurately into internal tracking systems.

Coordinate transportation arrangements with freight carriers to support timely deliveries.

Communicate order readiness to customers and provide status updates as needed.

Escalate service concerns or order-related issues to management for prompt resolution.

Support operational needs that may require time on the production floor while following site safety expectations, including steel-toe footwear requirements. Requirements - Previous experience in administrative support, customer service, or front-desk coordination.

Strong data entry skills with the ability to work accurately in internal business systems.

Clear verbal and written communication skills for interacting with customers, visitors, and internal teams.

Proven ability to stay organized, manage multiple priorities, and meet deadlines in a busy setting.

Detail-oriented approach with a high level of accuracy in order entry and document handling.

Comfortable using Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

Ability to work in a manufacturing environment and spend time on the production floor when needed.

Steel-toe shoes are required for this position. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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