Proposal Coordinator

Johnson, Mirmiran, and Thompson Inc. • York, PA • 8h ago

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record's list of the Top 500 Design Firms.

Position summary: JMT is an engineering and architecture firm serving public and private sector clients from 49 offices in 16 states and the District of Columbia. We are seeking an enthusiastic proposal/marketing coordinator to join our PA/OH regional marketing team. Our pursuit coordinators work together with technical subject matter experts (SMEs) to develop proposals and other marketing materials that are compelling, accurate, creative, focused, and compliant with the client's RFP/RFQ requirements. Pursuit coordinators at JMT are collaborative and imaginative, thoughtful and proactive. JMT's culture as an employee-owned company creates a team-oriented atmosphere where everyone's input is important, and we share in collective success.

Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions and Responsibilities

Coordinate preparing project proposals, expressions of interest, technical proposals, and presentations

Search for and enter RFPs/advertisements into CRM system

Develop proposal outlines

Coordinate all phases of the proposal development process from the kick-off meeting throughout production, submission, and proposal closeout

Participate/attend in preproposal meetings, kick-off meetings, debriefings, etc.

Prepare major sections of proposals, including but not limited to project-specific firm qualifications, project descriptions, and professional resumes. Collaborate with subject matter experts (SMEs) to develop other proposal content.

Coordinate with other contributors such as graphic designers, legal department reviews of contractual language, and the appropriate signatories

Assist with presentation preparation, presentation materials, etc.

Produce consistently compliant high-quality and creative submissions while delivering exceptional customer service to internal and external partners

Maintain data integrity by managing proposal-specific information in CRM, tracking leads, making go-or-no-go decisions, and reporting wins or losses

Maintain brand-specific marketing materials, including resumes, qualifications information, project descriptions, photographs, subconsultant information, etc.

Work closely and interact with technical staff, administrative staff, and marketing staff in other offices, as well as outside vendors, subconsultants, and clients

Enter and manage opportunity data for project opportunities in the CRM marketing database, tracking leads and associated go/no go decisions, and wins or losses

Gather information, conduct market research about prospects/clients/projects, and participate in developing various business collateral to support continued strategic growth

Generates reports for technical staff on marketing efforts, when required

Organizational support of office, regional, and corporate marketing efforts

Adhere to JMT's Quality Management System (QMS), ISO 9001:2015 Marketing procedures

Nonessential Functions and Responsibilities

Perform other related duties as assigned

Required SkillsRequired Experience

Bachelor's degree in Marketing, Business, Communications, Journalism, or English

3 -5 years of experience as a marketing lead in the proposal development process at an ENR Top 100 Design Firm. Must include transportation industry experience and large market public agency (i.e. metropolitan city) experience.

Preferred Qualifications

Proficient in Adobe Creative Cloud with proficiency in InDesign

Proficient in Microsoft Office Suite

Proficient in CRM Systems

Knowledge of the RFP structure and proposal development and submission process

Working Conditions

JMT offers a hybrid work schedule. The selected candidate is expected to work in a JMT office location at least three days per week or as needed to perform assigned duties. Work is performed within a general office environment 95% of the time. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.

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