Administrative Assistant
Pay Rate: $21.63 - $22.83 per hour
Schedule: Monday-Friday, 8:00 AM - 5:00 PM
Location: Onsite
Qualifications
High school diploma or equivalent.
Minimum of 1 year of administrative, clerical, office support, customer service, or data entry experience.
Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
Strong written and verbal communication skills.
Excellent organizational and time-management abilities.
Strong attention to detail and commitment to accuracy.
Ability to manage multiple priorities with minimal supervision.
Professional phone etiquette and customer service skills.
Ability to work effectively both independently and as part of a team.
About the Role
We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and maintain critical business records. This role is ideal for someone who enjoys administrative work, managing documentation, communicating with internal and external contacts, and ensuring information is accurate and up to date.
The Administrative Assistant will play a key role in supporting business operations through data management, record maintenance, document processing, and professional communication. Success in this role requires strong organizational skills, attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.
Key Responsibilities
Maintain and update company databases, records, and documentation with a high degree of accuracy.
Process administrative requests, record updates, and data changes in a timely manner.
Communicate with external contacts and internal teams via phone and email to obtain, verify, and update information.
Track, organize, and maintain electronic and hard-copy files to ensure accessibility and compliance.
Perform data entry and administrative support functions while meeting productivity and accuracy expectations.
Monitor and report on request status, project timelines, and completion metrics.
Follow up on outstanding items to ensure timely resolution and completion.
Assist with document collection, review, and verification, including business and tax-related documentation.
Support team projects and operational initiatives as assigned.
Prepare correspondence, reports, and administrative documents.
Provide exceptional customer service and professional communication to both internal and external stakeholders.
Learn and utilize company-specific systems and software to support daily operations.
Manage multiple tasks while maintaining strong attention to detail and organization.
Perform general office and clerical duties as needed.
Job Type & Location
This is a Permanent position based out of Schaumburg, IL.
Pay and Benefits
The pay range for this position is $21.63 - $22.83/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Permanent position based out of Schaumburg, IL.
Application Deadline
This position is anticipated to close on Nov 16, 2026.
Workplace Type
This is a fully onsite position in Schaumburg,IL.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
