Executive Assistant, Faculty (Sanjana and Phatnani Labs)

New York Genome Center, Inc. • New York, NY • 2h ago

The Executive Assistant, Faculty serves as the primary source of administrative support for two researchgroups and their leaders and will be responsible for varied tasks supporting biomedical academic research labs.Responsibilities include, but are not limited to: Manages complex calendars of group leaders. Schedules meetings, conference calls and interviews, responds to invitations, reserves locations, manages attendee lists etc. Works through scheduling roadblocks using independent judgment and discretionwherever possible. Ensures group leaders are prepared for meetings and assists them with best managingtheir time. Coordinates events, meetings and conferences, including A/V needs, catering, confirming attendees, booking locations, etc. Coordinates extensive travel arrangements. Prepares itineraries and documents to facilitatedomestic and international travel by group members and job candidates. Prepares and processes expense reimbursements and tracks outstanding expenses. Maintains and updates group websites as papers are published and grants are funded. Supports group leaders when they are teaching, e.g. organizes the course calendar, arranges meetings with students, maintains the course website.Performs other administrative duties as requested, such as; Proofreads, reviews and edits documents with excellent attention to detail. Attends meetings to take notes, tracking action items and following up accordingly. Liaises with students and administrators at NYGC and other NY institutes (primarily Columbia University and NYU), for example to set up new hires, secure space, order computers and materials. Orders office supplies. Performs filing, scanning and record-keeping. Provides administrative support (if other priorities permit) to other NYGC faculty on an occasional basis, as a backup for other administrative staff.Position Requirements 2+ years of administrative experience, including calendar maintenance; Strong writing and editing skills and excellent attention-to-detail; Excellent competence with computers and modern communication tools, such MS Office (Outlook, Word, Excel), Slack, Gemini/ChatGPT; Exceptional time management and organizational skills, with the ability to appropriately balance multiple, competing priorities; Excellent verbal and written communication skills; Ability to anticipate needs and take action without requiring detailed direction in relation to routine responsibilities; Ability to maintain the highest level of confidentiality and to engender trust; * Experience working in an academic, scientific or non-profit environment preferred; and, undergraduate degree preferred.About the Sanjana LabThe Sanjana Lab develops technologies to understand how human genetic variants cause diseases. The lab employs a multi-disciplinary approach, combining genome engineering, pooled genetic screens, molecular genomics, synthetic biology, and imaging, to dissect the inner workings of the human genome and to develop next-generation therapies for diverse diseases, including cancer, rare inherited disorders, brain disorders, autoimmunity and others. The Sanjana lab is comprised of molecular engineers, biologists, neuroscientists, computer scientists and bioscience entrepreneurs who are passionate about creating new technologies for genomics and advancing human health. The lab is also affiliated with the Department of Biology at New York University. http://sanjanalab.org/About the Phatnani LabThe Phatnani Lab applies integrated multi-omic approaches to understand the molecular mechanisms underlying neurodegenerative diseases. The lab employs a multi-disciplinary approach, combining whole-genome sequencing, spatial transcriptomics, single-nucleus epigenomics and RNA-seq, and multiplex protein imaging, to dissect the complex interplay between neurons and non-neuronal cells in the brain and spinal co

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