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Administrative Assistant I

Harford Community College • Bel Air, MD • 6h ago

Position Information

Position Title Administrative Assistant I

Posting Category Full-Time Staff/Management

Starting salary range $43,558-$56,625

Faculty Position (if applicable)

About Harford Community College

Harford Community College (HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we're committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website (https://www.harford.edu/about/get-to-know-harford/index.php) .

Affirmative Action and Equal Employment Opportunity Statement

Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer, including disability and protected veteran status.

Benefits

Excellent benefits package, including 2 weeks paid college break, 15 days of sick leave, and 15 days paid of vacation leave. Eligible for health, vision and dental benefits, flexible spending accounts, identity theft plan, and legal benefit plan. Receive paid basic life & long-term disability insurance; employee paid supplemental life insurance available. Participation is required the mandatory retirement plan & two optional retirement plans are available (403b with match after 1 year & 457b). Receive paid basic life & long-term disability insurance. Tuition waiver for HCC classes and tuition reimbursement are also available!

Job Description

The purpose of this position is to provide administrative support to the department. This is accomplished by preparing various documents, correspondence, agendas, memos, reports, and proposals; updating systems and databases for departmental use; maintaining files; ordering office supplies; maintaining a department calendar; maintaining budget records; and maintaining all records and reports. Other duties include managing the complete procurement process and creating purchase orders; managing the Director's calendar; coordinating repairs with maintenance technicians; managing inventory control; reconciling reports; and organizing and setting up meetings and events.

Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement.

Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position

Required Education

High school diploma or GED

Required Experience

At least 2 years of recent experience working in a role with direct responsibility for providing administrative and office support

Required Knowledge, Skills, & Abilities

Direct experience of Microsoft Office 365 (Outlook, Excel, PowerPoint, Teams, Sharepoint)

High attention to detail

Strong organizational skills, including managing electronic files

Ability to manage Outlook calendars

Preferred Qualifications

Experience working in CMMS

Experience working in higher education

Experience with Ellucian Banner ERP

Technology savvy; able to learn multiple software programs

Experience in Excel with V-Lookup, Pivot Tables and creating charts and graphs

Hours per Week 40 - 100%

General Weekly Work Schedule

Monday-Friday 8:00am-4:00pm

Posting Detail Information

Posting Number 2026-073FSFA

Number of Vacancies 1

Open Date

Close Date 10/19/2026

Open Until Filled No

Supplemental Questions

Required fields are indicated with an asterisk (*).

*Are you currently a resident of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia, OR are you willing to relocate?

Yes

*Do you have experience maintaining and managing electronic calendars (e-calendars) such as Outlook, Google Calendar, or Teams Calendar?

Yes

*Do you have direct experience using Microsoft Office 365 applications (such as Outlook, Excel, PowerPoint, Teams, or SharePoint) or similar systems?

Yes, I have extensive experience with most or all of these applications.

Yes, I have moderate experience with some of these applications.

Limited experience, used one or two of these systems occasionally

No, I do not have experience with Microsoft Office 365 or similar systems.

*Do you possess a minimum of two (2) years of recent experience in a position with direct responsibility for comprehensive administrative and office support?

Yes

*Will you now or in the future require employment-based visa sponsorship (including, but not limited to, OPT, H-1B, L-1, EB-2, or EB-3) to work in the United States for Harford Community College?

No, I will not require sponsorship from Harford Community College

Yes, I will require sponsorship from Harford Community College

Documents Needed to Apply

Required Documents

Resume

Cover Letter

Optional Documents

Transcript

Certificate/Licensure

401 Thomas Run Road

Bel Air, Maryland 21015

443-412-2310 | HumanResources@harford.edu

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