Administrative Assistant

Robert Half • New Brunswick, NJ • 1h ago

Description

We are looking for an Administrative Assistant to provide high-level operational and personnel support within the Dean's Office. This Long-term Contract position is fully onsite and offers the opportunity to contribute to faculty support, employee onboarding, reporting, and day-to-day administrative coordination in a fast-paced academic setting. The role requires sound judgment, strong organization, and the ability to handle confidential information while supporting both human resources and business office activities.

Responsibilities:

Manage a range of personnel activities, including new employee setup, reappointments, separations, leave processing, and graduate or teaching assistant administrative actions.

Coordinate the preparation, organization, and tracking of faculty review materials related to appointments, renewals, and advancement considerations.

Produce and maintain personnel and administrative reports for leadership, Faculty Affairs, and other university departments as needed.

Arrange meetings and logistical details for faculty review processes, while ensuring documentation is complete and submitted on schedule.

Support onboarding tasks for incoming staff members, including employment documentation and identity verification requirements.

Draft and process employment-related correspondence, such as offer documentation and other confidential records tied to personnel actions.

Assist with financial and operational workflows by supporting payroll, budgeting, purchasing, deposits, disbursements, and related administrative transactions.

Use university systems and office tools to enter data, maintain records, review charging details, and help process salary or account updates accurately.

Contribute to facilities and inventory coordination by helping manage space records, annual equipment audits, surplus activities, and maintenance-related requests.

Provide front-office and administrative support through data entry, report preparation, inbound call handling, and guidance on internal policies and procedures.

Requirements - Bachelor's degree preferred, or at least five years of experience in administrative, financial, or accounting support.

Experience working with enterprise systems such as Oracle Cloud, SciQuest, PeopleSoft, or similar business platforms is preferred.

Strong Excel and data management skills with the ability to prepare accurate reports and monitor detailed information.

Demonstrated ability to balance multiple assignments, stay organized, and meet firm deadlines with minimal supervision.

Understanding of budget support, payroll coordination, purchasing processes, or related business office functions.

Excellent written and verbal communication skills, with the ability to handle confidential matters professionally.

Prior experience in an academic, higher education, or similarly regulated environment is preferred.

Strong attention to detail and the ability to interpret and follow institutional, state, federal, and grant-related policies. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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