Administrative Assistant

Robert Half • Manalapan, NJ • 1h ago

Description We are looking for a dependable Administrative Assistant to join a dental and healthcare marketing organization in New Jersey. This contract opportunity with potential for a permanent role supports the Operations team in a close-knit office environment and is ideal for someone who enjoys keeping day-to-day activities organized while handling detailed reporting and administrative work. The role includes a mix of office coordination, data entry, and employee support tasks, making it a strong fit for someone with a service-focused mindset and an interest in long-term growth.

Responsibilities:

Provide daily administrative support to the Operations department, helping maintain smooth office workflows and assisting team members with routine needs.

Prepare, update, and organize reports, spreadsheets, and data records with a high level of accuracy, including recurring tasks that may be repetitive in nature.

Support employee lifecycle activities such as onboarding coordination, offboarding documentation, responding to basic questions, and communicating with outside vendors when needed.

Manage front-office and general office functions, including answering inbound calls, handling correspondence, and assisting with receptionist-related duties.

Coordinate logistics for office initiatives and special projects, including helping with planning related to the office move when applicable.

Arrange calendars, appointments, travel details, and other scheduling needs for internal teams and events.

Assist with shipping and delivery coordination, including tracking outgoing and incoming packages and working with carriers on pickup schedules.

Partner with internal departments to produce operational, accounting, or marketing-related reports and provide additional administrative assistance as priorities shift. Requirements - Previous experience in administrative support, office coordination, reception, or a similar business support role.

Strong data entry skills with the ability to manage detailed information carefully and consistently.

Comfortable handling repetitive reporting tasks while maintaining accuracy and focus throughout the day.

Strong communication skills with a customer-service approach when interacting with employees, vendors, and callers.

Proficiency with standard office software and collaboration tools used for scheduling, reporting, and communication.

Ability to manage multiple responsibilities, stay organized, and adjust to changing priorities in an on-site office setting.

Sound judgment and discretion when working with confidential employee or business information. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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