Back to Jobs search

(FT) Clerk/Mailroom Attendant to the Clerk & Recorder's Office

Hill County • Havre, MT • 2h ago

Experience Required

Experience in an office setting with use of standard office equipment and computer applications preferred; - Experience with customer service, records management, or clerical support preferred; - Basic accounting and bookkeeping knowledge; - Knowledge of legal documents and legal land descriptions preferred; - Experience handling confidential or sensitive information preferred; - Mailroom, shipping, or inventory experience preferred but not required.

Minimum Education Required High school diploma or equivalent;

Expected Start Date 10/05/2026

Compensation $19.50 - $19.50 / hourly

Hours Per Week 40

Number Of Positions 1

Shift M-F

Job Description Job Overview: The Clerk/Mailroom Attendant serves as a primary front-counter representative for the Clerk & Recorder's Office and provides administrative support across multiple office functions. This position is responsible for the processing and distribution of all incoming and outgoing mail, operation of postage equipment, and maintenance of mailroom inventory and supplies.

Essential Functions (Major Duties or Responsibilities): This position requires proficiency in computer applications and general office procedures, including basic accounting and bookkeeping practices. The successful applicant must possess the ability to communicate effectively both orally and in writing; understand and interpret Montana laws, regulations, and office procedures; and provide courteous and professional customer service at all times.

Duties include operating office equipment such as computers, scanners, copy machines, postage machines, microfilm reader/printers, and other standard office machines; typing, filing, indexing, retrieving, and maintaining records; processing incoming and outgoing mail; maintaining mailroom supply inventory; handling legal documents and records; and assisting with election-related duties and equipment.

The position also requires the ability to accurately research records, understand legal descriptions and recorded documents, maintain organized filing systems, and safely handle heavy books, boxes, mail containers, and voting equipment.

Knowledge, Skills and Abilities:

Knowledge:
Laws, regulations, and procedures relating to the recording and filing of documents;
Birth and death certificate processing and confidentiality requirements;
Election procedures and Montana election laws;
Mail handling procedures and operation of postage equipment;
General office practices and recordkeeping systems;
Basic accounting and bookkeeping procedures;
Operation of standard office equipment, including computers, scanners, copiers, postage machines, and microfilm reader/printers;
Telephone etiquette and customer service practices.

Skills/Abilities:
Perform varied tasks efficiently while managing frequent interruptions and changing priorities;
Maintain accurate and organized records and prepare reports as required;
Communicate effectively and professionally both orally and in writing;
Work effectively with the public, co-workers, supervisors, elected officials, and other agencies;
Maintain strict confidentiality of sensitive information and records;
Follow verbal and written instructions accurately and efficiently;
Read, interpret, and apply laws, regulations, and office procedures related to Clerk & Recorder operations;
Accurately process documents, records, mail, and financial transactions;
Operate office and mailroom equipment safely and efficiently;
Lift and move books, mail trays, boxes, and election equipment weighing approximately 25 to 50 pounds;
Stand or remain on feet for extended periods of time when necessary.

Minimum Qualifications (Education and Experience):
High school diploma or equivalent;
Experience in an office setting with use of standard office equipment and computer applications preferred;
Experience with customer service, records management, or clerical support preferred;
Basic accounting and bookkeeping knowledge;
Knowledge of legal documents and legal land descriptions preferred;
Experience handling confidential or sensitive information preferred;
Mailroom, shipping, or inventory experience preferred but not required.

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. Other duties may be needed or assigned

Is this a registered apprenticeship? False

Place of Work

On-site

Requisition ID

1

Job Type

Full Time

Application Instructions

Hill County Courthouse

315 4th St

Havre, MT 59501

406-400-2308

Attn: Brittany L Stygles

Similar Jobs

Restaurant General Manager

Duck Inn Inc. • Havre, MT • 1w ago

Retail & Hospitality

Experience Required Yes - see job desccription Minimum Education Required Yes - see job description License(s) Required Yes - see job description Training Required/Provided Serve Safe, Responsible Alcohol Sales and Servi...

1w ago

Go to Apply

Maintenance Worker - Streets

City of Chinook • Chinook, MT • 2w ago

Retail & Hospitality

Under general supervision, performs a variety of skilled and semi-skilled tasks in the maintenance, construction, and repair of streets, public facilities, utilities and parks; operates medium and heavy construction and...

2w ago

Go to Apply

Retail Sales Associate - Hardware

North 40 Outfitters • Havre, MT • 2w ago

Retail & Hospitality

To tell the story of North 40 Outfitters is to tell a success story of the people of the Northwest. We do what we love, and love what we do because we're passionate. We're dedicated. We give it all we've got and then we...

2w ago

Go to Apply

Retail Store Manager

North 40 Outfitters • Havre, MT • 3w ago

Retail & Hospitality

To tell the story of North 40 Outfitters is to tell a success story of the people of the Northwest. We do what we love, and we love what we do because we're passionate. We're dedicated. We give it all we've got and then...

3w ago

Go to Apply

(FT) Litter Control (Unified Disposal)

Hill County • Havre, MT • 2h ago

License(s) Required -Valid Drivers License Expected Start Date 10/05/2026 Compensation $18.48 - $18.48 / hourly Hours Per Week 40 Number Of Positions 1 Job Description Job Overview: Maintains landfill property in all asp...

2h ago

Go to Apply

(PT) Truck Driver/Equipment Operator (Unified Disposal)

Hill County • Havre, MT • 2h ago

Trucking & Construction

Experience Required --Must possess valid state of Montana Class A Type 2 (minimum) driver's license. --One-year experience in operating trucks preferred. --Must be insurable. --Experience in identifying hazardous waste a...

2h ago

Go to Apply

Ag Loan Officer

LC Staffing • Chinook, MT • 1d ago

Finance, Accounting & Banking

Experience Required Minimum of 3 years of agricultural or commercial lending experience Expected Start Date 09/28/2026 Compensation $125,000.00 / yearly Hours Per Week 40 Number Of Positions 1 Job Description Ag Loan Off...

1d ago

Go to Apply

Accounts Payable/Receivable and Payroll Clerk

Duck Inn Inc. • Havre, MT • 2d ago

Finance, Accounting & Banking

Experience Required Yes - see job desccription Minimum Education Required Yes - see job description License(s) Required See job description Training Required/Provided See job description Expected Start Date 10/01/2026 Co...

2d ago

Go to Apply

Warehouse Associate

Valley Furniture Company • Havre, MT • 2d ago

Manufacturing & Warehouse

Experience Required Experience Required Minimum Education Required High School Education License(s) Required Yes Training Required/Provided Training Provided Expected Start Date 10/05/2026 Compensation $15.00 - $20.00 /...

2d ago

Go to Apply

Sales Associate

Valley Furniture Company • Havre, MT • 2d ago

Sales & Marketing

Experience Required Sales Experience Required, Customer Service Experience Required Minimum Education Required High School Education Required Training Required/Provided Provided Expected Start Date 10/01/2026 Compensatio...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)