Administrative Assistant - Part Time

BADGER TIRE • Jackson, WI • 3h ago

JOB REQUIREMENTS: The Administrative Sales Assistant performs a variety of tasks and projects relating to organization, data entry, communication, and reporting. This position provides administrative support to Management and serves as a resource to clients, vendors, and employees. Role & Responsibilities: Greet customers, vendors, & employees in-person and via answering phone calls/emails Provide administrative support to Sales Account Manager, Purchasing Manager & HR Enter customer purchase orders into QuickBooks and assist with customer follow-up, including but not limited to entering orders, preparing shipping documents Provide price quotes to customers Develop and maintain an ongoing record of existing and potential new customers, including outbound sales calls Run weekly shipping and production reports Check inventory levels for availability Provide calendar updates for shipping & production schedules Additional duties as assigned Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. Create, maintain, and enter information into databases. Use computers for various applications, such as database management or word processing. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Operate electronic mail systems and coordinate the flow of information, internally or with other organizations. Schedule and confirm appointments for clients, customers, or supervisors. Maintain scheduling and event calendars. Complete forms in accordance with company procedures. Locate and attach appropriate files to incoming correspondence requiring replies. Conduct searches to find needed information, using such sources as the Internet. Open, read, route, and distribute incoming mail or other materials and answer routine letters. Make copies of correspondence or other printed material. Order and dispense supplies. Provide services to customers, such as order placement or account information. Manage projects or contribute to committee or team work. ** OTHER EXPERIENCE AND QUALIFICATIONS: Required Qualifications: High School Diploma or Equivalent Previous experience in an office support role Above average Microsoft Excel proficiency Friendly, engaging demeanor Excellent oral and written communication skills Good multitasker and ability to prioritize to meet deadlines Strong organization skills and attention to detail. Teamwork-oriented and collaborative approach with internal and external stakeholders Ability to demonstrate critical thinking and exercise sound judgement Preferred Skills: Sales and/ or purchasing experience QuickBooks proficient Accounting experience Previous experience in an office-based manufacturing or distribution environment SAP and/or ERP software experience Knowledge of the trailer industry Good multitasker and ability to prioritize to meet deadlines Strong organization skills and attention to detail. Teamwork-oriented and collaborative approach with internal and external stakeholders Ability to demonstrate critical thinking and exercise sound judgement ** APPLICATION INSTRUCTIONS: E-Mail a Rsum: christina@badgercomponents.com

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