Working Title: HR Operations Assistant
Job Class: Office and Administrative Specialist, Intermediate
Agency: Administration Dept
Job ID : 96934
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 09/11/2026
Closing Date : 09/17/2026
Hiring Agency/Seniority Unit : Administration Dept / Administration-Confidential
Division/Unit : Human Resources / HR Transactions & Payroll
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
Classified Status : Classified
Bargaining Unit/Union : 217 - Confidential/Unrep
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Under general supervision, this position provides administrative and receptionist support to ensure that the Human Resources office operates efficiently and effectively. Responsibilities include front desk support, assisting visitors, responding to general inquiries, monitoring the general HR email inbox and main phone line, and performing general administrative tasks. The role also supports coordination of New Employee Orientation sessions and materials, administers and audits the I9 process, and runs reports and maintains logs as needed.
This position has access to and uses labor relations information as defined in M.S. 13.37; participates in meetings where state labor negotiation proposals are discussed; and will have access to agency strike plans.
Responsibilities include:
Provide front desk support to ensure the HR office operates efficiently. This includes responding to general inquiries from employees, applicants, and the public; monitoring the HR email inbox; and retrieving and sorting mail to support timely, courteous, and consistent communication.
Perform administrative tasks that support HR operations. This includes scheduling attendance for New Employee Orientation; completing and entering I-9s in the State's HR information system; assigning and communicating required trainings to new hires; gathering information for data requests; completing employment verifications (including driver's license checks); and entering performance reviews in the system. Coordinate dates and locations for retirement meetings and presentations and ensure notifications are sent to employees. Serve as the agency coordinator for the annual flu shot clinic.
Assist with generating reports from State systems as requested, including those used to support labor negotiations.
Support the Staffing team by posting internal bids and job opportunities, and preparing materials for job fairs as needed.
Perform other duties as assigned.
This position is eligible for a hybrid telework arrangement. This is a front desk reception position, it requires a minimum of 3 on-site workdays per week, with Wednesday designated as one of those required days. Additional onsite attendance may be required as requested to meet business needs.
Completion of a telework agreement will be required. Please review the Telework Policy (https://mn.gov/mmb-stat/policies/1422-telework.pdf) for details.
Minimum Qualifications
Customer service skills sufficient to provide prompt and accurate information to clients, coworkers, and customers in person, in writing, by phone, and through electronic communication.
Ability to explain laws, rules, regulations, standards, policies and procedures to customers, clients, and coworkers.
Word processing and typing skills sufficient to prepare correspondence and documents.
Spreadsheet skills sufficient to organize data from multiple sources, compile lists, and track projects and activities.
Database software skills sufficient to accurately enter data, retrieve information, manage databases, and generate reports.
File management skills sufficient to scan and retrieve documents accurately in the Electronic Data Management System (EDMS) or similar systems.
Preferred Qualifications
One (1) year of experience performing office support work (such as receptionist duties, word processing, data entry, filing, copying, and distributing information and materials) in a professional office setting with access to confidential information, preferably in Human Resources or Payroll Administration.
Completion of post-secondary education in human resources or a related field.
Experience using State systems such as SWIFT, SEMA4, SWIFT Data Warehouse, Document Direct, or other comparable systems.
Experience working in a unionized environment, including interpreting and applying union contract language.
Knowledge of the Minnesota Data Practices Act sufficient to respond appropriately to data requests.
Additional Requirements
Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
