Administrative Assistant

Robert Half • South San Francisco, CA • 1h ago

Description

Robert Half is a 3 month contract opening to identify a highly organized and detail-oriented Administrative Assistant to provide essential support to the Director of Nutrition Services. This is an excellent opportunity for an administrative professional who enjoys supporting a busy department, managing confidential information, coordinating with multiple stakeholders, and helping ensure day-to-day operations run smoothly. The ideal candidate will be proactive, dependable, customer-service oriented, and comfortable working with parents, district departments, and internal staff.

Key Responsibilities

Provide administrative support to the Director of Nutrition Services and Distribution and the broader department.

Scan, organize, and fax meal applications and related documentation.

Assist with processing meal applications and communicate directly with parents regarding applications, requirements, and next steps.

Coordinate equipment repair requests with the IT Department and assist with closing out related work orders within the district's ticketing system.

Assist with scheduling interviews, meetings, reservations, and other appointments using Outlook.

Support occasional event coordination, including office lunches, BBQs, large meetings, and other department events.

Assist with the preparation and production of monthly reports and department documents; training will be provided.

Create, update, and maintain documents using Google Docs and other administrative tools.

Serve as a liaison between employees and Human Resources regarding medical claims, doctor's notes, and other confidential documentation.

Assist with reconciling employee absence reports and maintaining accurate records.

Support the monthly timecard processing process; training will be provided.

Perform general administrative duties, including document management, data entry, filing, correspondence, and other projects as assigned.

Requirements

Qualifications

Previous administrative or office support experience required.

Strong organizational skills with the ability to manage multiple priorities and deadlines.

Excellent communication and customer service skills, with the ability to work professionally with parents, employees, district staff, and other stakeholders.

Comfortable handling confidential and sensitive information with discretion.

Proficiency with Microsoft Outlook and Google Docs.

Experience with document processing, scheduling, data entry, and general office administration.

Ability to learn new systems and processes, including ticketing systems and timekeeping platforms.

Strong attention to detail, follow-through, and problem-solving skills.

Previous experience in a school district, public sector, education, or similarly structured organization is a plus.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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