Administrative Associate 3

SLAC National Accelerator Laboratory • Menlo Park, CA • 2h ago

Job Description

The Technology Innovation Directorate seeks an administrative assistant for the RF Accelerator Research Division (RFAR).

RFAR develops high power RF sources, RF accelerators, and their associated technologies. We leverage fundamental science to deliver innovative scientific instruments and solutions to challenges of national importance. By evolving ideas from discovery-class concepts into reality, we strive to lead the Nation in novel high power and precision RF systems, and the understanding of their underlying physics.

This role will support the operations of the RFAR division as a member of the leadership team. The first 3 months of this position will be full-time onsite with potential to convert to hybrid (3 days onsite).

Your primary responsibilities include:

Coordinate division-level initiatives. Research and write background information for meetings. Plan and schedule meetings with internal and external parties. Create and monitor complex spreadsheets and data analysis.

Act on behalf of the department heads and division director in regard to establishing priorities and identifying and resolving problems that are administrative in nature.

Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing the event within budget.

Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and assist with travel requests and reimbursements in compliance with unit, university, and sponsor policies.

Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.

Serve as the primary administrative knowledge hub and first point of contact for division team members. Provide guidance on SLAC processes and procedures, liaise with organizations across SLAC to resolve issues, and ensure follow-through on all administrative matters whether handled internally or referred to external departments.

Other duties as assigned.

To be successful in this position you will bring:

High school diploma and four years of administrative experience, or combination of education and relevant experience.

Advanced computer skills and demonstrated experience with office software and email applications.

Demonstrated success in following through and completing projects.

Excellent organizational skills and attention to detail.

Excellent Strong verbal and written communication skills.

Excellent customer service and interpersonal skills.

Ability to prioritize, multi-task, and assign work to others.

Ability to take initiative and ownership of projects.

Ability to routinely and independently exercise sound judgment in making decisions.

Preferred qualifications:

Proficiency in Microsoft 365 Suite, Slack, PeopleSoft, Adobe Sign

PHYSICAL REQUIREMENTS/ WORKING CONDITIONS:

Constantly perform desk-based computer tasks.

Frequently sitting.

Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 30 pounds.

Rarely twist/bend/stoop/squat, kneel/crawl.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1-General Policy and Responsibilities: http://www-group.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu .

SLAC National Accelerator Laboratory is an Affirmative Action / Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All staff at SLAC National Accelerator Laboratory must be able to demonstrate the legal right to work in the United States. SLAC is an E-Verify employer.

Similar Jobs

Administrative Assistant II

Stanford Health Care • Palo Alto, CA • 2h ago

Management & Administrative

3373 Hillview - Blood Ctr - PALO ALTO Full time R2659310 If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting...

2h ago

Go to Apply

Administrative Assistant I - Stanford Blood Center

Stanford Health Care • Palo Alto, CA • 2h ago

Management & Administrative

Onsite 3373 Hillview - Blood Ctr - PALO ALTO Full time R2659403 If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is...

2h ago

Go to Apply

Administrative Services Administrator 1

Stanford University • Stanford, CA • 2h ago

Management & Administrative

Job Description Employer: The Leland Stanford Jr University Job Title: Administrative Services Administrator 1 - Office of Child Health Equity Program Manager Job Duties: Responsible for working with the Directors and ot...

2h ago

Go to Apply

Principal NPI Operations Program Manager - Supply Chain Operations

Oracle • Santa Clara, CA • 2h ago

Management & Administrative

Job Description Position Overview Oracle Cloud Infrastructure (OCI) is seeking an experienced Principal Program Manager to lead end-to-end New Product Introduction (NPI) and Product Lifecycle Management programs supporti...

2h ago

Go to Apply

Affordable Senior Property Manager

Avenue5 Residential, LLC • Oakland, CA • 3h ago

Management & Administrative

Job Title: Senior Property Manager Salary: $70,000 to $95,000 per year Schedule: Monday-Friday Explore Electric Lofts & Nook on Valdez Unlock your potential with Avenue5 Residential. Your ideas. Your development. You...

3h ago

Go to Apply

Program Manager - Strategy, Global Operations

Sandisk • Milpitas, CA • 3h ago

Management & Administrative

Company Description Sandisk understands how people and businesses consume data and we relentlessly innovate to deliver solutions that enable today's needs and tomorrow's next big ideas. With a rich history of groundbreak...

3h ago

Go to Apply

Administrative Assistant - Energy

Cupertino Electric • San Jose, CA • 5h ago

Management & Administrative

Posting Title: Administrative Assistant - Energy Reports To: Executive Assistant Location: San Jose, CA Salary Range: $23.00/hour to $30.00/hour Final determination of a successful candidate's starting pay will vary base...

5h ago

Go to Apply

Premium Administrative Assistant

Compass Group, North America • Santa Clara, CA • 5h ago

Management & Administrative

Levy Sector Position Title: Premium Administrative Assistant at Levi's Stadium Pay Range : $25.00 We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 15...

5h ago

Go to Apply

Administrative Assistant

Wellpath • Dublin, CA • 5h ago

Management & Administrative

You Matter Make a difference every day in the lives of the underserved Join a mission driven organization with a people first culture Excellent career growth opportunities Join us and find a career that supports: Caring...

5h ago

Go to Apply

Accelerated Computing GPU Product Manager

NVIDIA • Santa Clara, CA • 5h ago

Management & Administrative

US, CA, Santa Clara Full time JR2024923 NVIDIA has been redefining computer graphics, PC gaming, and accelerated computing for more than 25 years. It's a unique legacy of innovation that's fueled by great technology-and...

5h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)