Onsite
3373 Hillview - Blood Ctr - PALO ALTO
Full time
R2659403
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Day - 08 Hour (United States of America)
The Administrative Assistant responsibilities include directing phone calls, greeting and directing visitors, mail sorting & delivery, managing administrative supplies. Provide administrative support to the Facilities & Fleet operations. This includes fielding and coordinating service requests & projects through Spiceworks & Maintain X systems, coordinating projects and providing back-up for the SBC Facilities Team, scheduling and follow-up with external contractors. Responsibilities also include project coordination and Purchasing follow-up, along with developing Facilities & Fleet communications.
This is a Stanford Blood Center job.
A Brief Overview
Provide routine administrative or operational support working from detailed instructions or under direct supervision.
Locations
Stanford Blood Center
What you will do
Greet visitors and route them to appropriate individuals, answer phones, and serve as a resource on department procedures and general inquiries.
Arrange meetings and assist with routine conferences including scheduling rooms, managing equipment, ordering meals and assembling materials.
Disseminate routine communications such as memos, notices, emails, and letters. Perform office duties including, but not limited to, handling of incoming and outgoing mail, entering data into basic tables, reports, or spreadsheets, making copies, and monitoring and ordering of departmental supplies. Create and maintain files and filing systems.
May make travel arrangements as directed in compliance with organizational policies.
Review invoices for accuracy, and initiate purchase requisitions.
Setup office spaces and/or support coordination of basic office moves as directed.
Track facility, departmental and/or office equipment, maintain sufficient inventories and schedule repairs as needed.
May provide guidance to temporary and student employees on routine matters.
Comply with governmental regulations and Stanford Health Care and Blood Center policies regarding health and safety. Observe and support good health and safety practices.
Strictly observe privacy and security related policies, procedures and practices to preserve the integrity and confidentiality of medical and other sensitive information pertaining to donors, patients, research subjects, and employees. Act as a responsible information steward and treats information as sensitive and confidential in accordance with federal and state laws and with professional ethics, accreditation standards and legal requirements. Do not disclose protected health information inappropriately.
May be required to enter areas where other individuals work with human blood; potential may exist for unanticipated exposure to blood borne pathogens by splash or spill.
Education Qualifications
High School Diploma or GED Required
Experience Qualifications
Two years of administrative experience required.
Required Knowledge, Skills and Abilities
Basic computer skills and demonstrated experience with office software and email applications (Microsoft Office suite).
Ability to follow through and complete assigned tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Physical Demands and Work Conditions
Physical Demands
Frequent Sitting.
Frequent Walking.
Frequent Standing.
Occasional Bending.
Occasional Squatting.
Seldom Climbing.
Seldom Kneeling.
Constant Hand Use.
Frequent Repetitive Motion Hand Use.
Frequent Grasping.
Frequent Fine Manipulation.
Occasional Pushing and Pulling.
Occasional Reaching (above shoulder level).
Occasional Twisting and Turning (Neck and Waist).
Constant Vision (Color, Peripheral, Distance, Focus).
Constant Other. Computer use
Lifting
Frequent lifting of 0 - 10 lbs.
Occasional lifting of 11 - 20 lbs.
lifting of 21 - 30 lbs. 0 to 0 in height
lifting of 31 - 40 lbs. 0 to 0 in height
lifting of 40+ lbs. 0 to 0 in height
Carrying
Occasional lifting of 0 - 10 lbs.
Seldom lifting of 11 - 20 lbs.
lifting of 21 - 30 lbs. 0 to 0 in height
lifting of 31 - 40 lbs. 0 to 0 in height
lifting of 40+ lbs. 0 to 0 in height
Working Environment
Never Driving cars, trucks, forklifts and other equipment.
Occasional Working around equipment and machinery.
Seldom Walking on uneven ground.
Seldom Exposure to excessive noise.
Never Exposure to extremes in temperature, humidity or wetness.
Seldom Exposure to dust, gas, fumes or chemicals.
Never Working at heights.
Never Operation of foot controls or repetitive foot movement.
Never Use of special visual or auditory protective equipment.
Never Use of respirator.
Never Working with biohazards such as blood borne pathogens, hospital waste, etc..
Blood Borne Pathogens
Category II - Tasks that involve NO exposure to blood, body fluids or tissues, but employment may require performing unplanned Category I tasks
These principles apply to ALL employees:
SHC Commitment to Providing an Exceptional Patient & Family Experience
Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.
You will do this by executing against our three experience pillars, from the patient and family's perspective:
Know Me: Anticipate my needs and status to deliver effective care
Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
Coordinate for Me: Own the complexity of my care through coordination
Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.
Base Pay Scale: Generally starting at $33.14 - $42.25 per hour
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.
At Stanford Health Care, we seek to provide patients with the very best in diagnosis and treatment, with outstanding quality, compassion and coordination. With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow.
As part of our spirit of discovery, we also leverage our deep relationships with luminary Silicon Valley companies to develop new ways to deliver preeminent patient care.
Learn about our awards (https://stanfordhealthcare.org/about-us/awards.html) and significant events (https://stanfordhealthcare.org/about-us/our-history.html) .
