Admin Assistant, Creative Advertising

NBC Universal • Universal City, CA • 2h ago

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

The Administrative Assistant, Creative Advertising, provides day-to-day administrative support to the Head of Creative Advertising and broader Creative Advertising team. This role supports calendar management, scheduling, travel and expense processing, phone coverage, file organization, and preparation and distribution of creative materials. The position works closely with department employees, internal teams, outside agencies, vendors, and external partners to help keep creative advertising workflows organized, timely, and well documented.

Essential Responsibilities:

Provide administrative support including calendar scheduling, travel coordination, expense processing, filing, phone coverage, and meeting agendas.

Assist with tracking creative deadlines and maintaining organized project materials for audiovisual campaigns to support department workflow management.

Distribute, file, and organize creative materials for cross-functional review and internal meetings.

Coordinate routine correspondence and materials between external partners, filmmakers, and internal teams, as directed.

Support purchase order and budget tracking processes, including data entry, updates, and follow-up on outstanding items.

Research competitive materials and track current work from trailer agencies.

Coordinate department meetings, reviews, and team events.

Prepare meeting materials, agendas, and follow-up notes as needed.

Maintain department distribution lists, filing systems, and contact databases.

Handle confidential information and materials related to unreleased films with discretion and care.

Perform other administrative duties and department support tasks as assigned.

Excellent written and verbal communication skills.

Highly organized, with exceptional attention to detail and the ability to manage competing priorities in a fast-paced environment.

Strong sense of initiative, follow-through, and accountability.

Ability to anticipate needs, exercise sound judgment, and proactively solve problems.

Collaborative, team-oriented, and service-focused mindset.

Comfortable working professionally with senior executives, filmmaking teams, agencies, and cross-functional partners.

Additional Requirements:

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

NBC Universal • Glendale, CA • 2h ago

Management & Administrative

DreamWorks Animation is looking for more adventurous dreamers who shoot for the moon. We tell stories about the journeys our unconventional heroes take to make dreams come true. As a growth-minded studio, we pride oursel...

2h ago

Go to Apply

DreamWorks - Administrative Assistant, TV Music

NBC Universal • Glendale, CA • 2h ago

Management & Administrative

2h ago

Go to Apply

Sr. Administrative Assistant

Robert Half • Alhambra, CA • 2h ago

Management & Administrative

Description We are looking for a highly organized Sr. Administrative Assistant to provide day-to-day support to multiple leaders within a non-profit organization in Alhambra, California. This Long-term Contract position...

2h ago

Go to Apply

FROSCH Administrative Assistant

JPMorgan Chase • Woodland Hills, CA • 2h ago

Management & Administrative

Join a collaborative team where your organization, communication, and follow-through help keep work moving smoothly. You'll have variety in your day, clear ownership, and opportunities to build strong partnerships across...

2h ago

Go to Apply

Human Resources Generalist

Aston Carter • Chatsworth, CA • 2h ago

Management & Administrative

Description Human Resource and Administrative Assistant will provide administrative support to the People & Culture department while assisting with payroll processing, employee records administration, recruiting coor...

2h ago

Go to Apply

Human Resources Generalist

Aston Carter • Chatsworth, CA • 2h ago

Management & Administrative

2h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)