Project Coordinator

System One • East Hanover, NJ • 1h ago

Title: Project Coordinator

Location: Must be located in PA or Raritan NJ

Type: Contract - Long term

Compensation: $75,000 -$85,000 annually, plus 20 paid vacation days, 10 paid holidays per year, plus the option to sign up for health benefits, as well as a 401K

Work Model: Hybrid - 2-3 days/month onsite

Hours: 40 per week

Position Summary

Joulé is seeking a highly organized Project Coordinator to support the U.S. Medical Affairs team for a leading global pharmaceutical company. This individual will provide operational and administrative support across medical congress planning, opinion leader engagement logistics, executive site visits, and cross-functional project coordination.

This role is ideal for an early-career project coordinator who thrives in a fast-paced environment, enjoys managing multiple priorities, and excels at keeping complex projects organized.

The position is primarily remote with occasional onsite meetings (approximately 2-3 days per month) at the Horsham, PA or Raritan, NJ office.

Primary Responsibilities:

Medical Congress Coordination

Coordinate operational activities supporting regional and national medical congresses from planning through execution.

Manage attendee registration, hotel accommodations, travel coordination, meeting logistics, and event calendars.

Support booth logistics and congress deliverables for smaller meetings managed directly by the Medical Affairs team.

Track project milestones, deadlines, and action items to ensure timely execution.

Coordinate with internal stakeholders and external vendors to support successful congress operations.

Project Coordination

Maintain multiple project timelines simultaneously while supporting numerous congresses throughout the year.

Schedule meetings and coordinate agendas, meeting materials, and follow-up action items.

Maintain project trackers, dashboards, and documentation.

Provide administrative support for Medical Affairs initiatives as needed.

Opinion Leader Engagement Support

Coordinate logistics for healthcare professional and opinion leader meetings.

Assist with scheduling, communications, meeting preparation, and documentation.

Support engagement activities while ensuring compliance with company policies and procedures.

Executive Meeting & Site Visit Support

Coordinate logistics for executive visits, advisory meetings, and customer engagements.

Assist with scheduling, meeting materials, room reservations, travel coordination, and communications.

Ensure seamless execution of leadership meetings and site visits.

Communication & Documentation

Serve as a central point of coordination across Medical Affairs, Commercial, vendors, and other internal functions.

Maintain SharePoint sites, project folders, and team documentation.

Prepare meeting minutes, status reports, presentations, and communication materials.

Monitor project mailboxes and assist with day-to-day operational communications.

Qualifications:

Required

Bachelor's degree or equivalent experience.

3-5 years of project coordination, administrative, or operations experience.

Experience supporting multiple concurrent projects in a fast-paced environment.

Exceptional organizational and time management skills.

Strong verbal and written communication skills.

Advanced Microsoft Office skills, including Outlook, Excel, PowerPoint, and Teams.

Experience maintaining SharePoint sites and project documentation.

Ability to work independently while collaborating across cross-functional teams.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #568-Clinical

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

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