Administrative Assistant

Robert Half • Fort Lee, NJ • 1h ago

Description We are looking for an Administrative Assistant to support a busy property management office in New Jersey. This Contract position is ideal for someone who enjoys keeping daily operations organized, communicating with tenants and vendors, and handling a variety of administrative tasks with accuracy. The role requires a detail-oriented approach, strong follow-through, and the ability to manage multiple priorities in a fast-paced office setting.

Responsibilities:

Manage incoming phone calls and emails, respond to routine inquiries, and direct messages to the appropriate contacts.

Coordinate calendars, arrange meetings, and schedule appointments to support office operations and property management activities.

Maintain accurate records by entering, updating, and organizing information across internal documents and tracking systems.

Prepare correspondence, reports, and presentation materials using Microsoft Word, Excel, Outlook, and PowerPoint.

Provide courteous customer service to tenants, vendors, and visitors while helping resolve general administrative questions.

Support outbound communication for follow-ups, reminders, and appointment confirmations as needed.

Assist with office documentation, filing, and general administrative processes to keep day-to-day workflows running smoothly. Requirements - Previous administrative support experience in an office environment, preferably within property management or a related field.

Strong verbal and written communication skills with the ability to handle inbound and outbound communications effectively.

Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

Accurate data entry skills and strong attention to detail when managing records and correspondence.

Ability to prioritize tasks, stay organized, and manage schedules effectively in a fast-moving setting.

Customer service experience with a detail-oriented and helpful approach when interacting with internal and external contacts.

Dependable work habits and the ability to work independently while supporting a team-oriented office environment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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