Back to Jobs search

Facilities Administrative Assistant

Healthcare Services Group, Inc. • Greenwich, CT • 1h ago

Overview

HEALTHCARE SERVICES GROUP, INC .

CAMPUS SERVICES GROUP

JOB DESCRIPTION

Section 1: POSITION DATA

TITLE: Administrative Assistant DEPARTMENT: Environmental Services

REPORTS TO: Director of Facilities JOB CODE: JOB CODE: 37-3011

STATUS & GRADE: Non-Exempt

EMPLOYMENT : Full-time

Section 2: Position Summary.

The Administrative Assistant will be the first point of contact for internal and external customers seeking support and information regarding facility operations and event coordination. Under the supervision of the Director of Facilities, this role will coordinate with all outside contractors in support of facility operations and school events, including maintaining records and contracts, coordinating project activities, and providing scheduling support.

Responsible for evaluating and coordinating service with the Facilities team, the Administrative Assistant will assist with evaluating task prioritization and serves as a customer advocate for problem resolution. The coordinator will be responsible as the lead for departmental planning efforts for school events.

Schedule: 8 hour shift

Day shift: Monday to Friday

Preferred Requirements:

Bachelor's degree

Experience in education setting

Experience with events planning / management

Experience with administrative duties in facilities

Available Benefits for All Employees

Competitive salary and benefits package.

Paid time off

Paid holidays

Benefits

Benefits Link

Click here for more benefits information (https://go-internal.hcsgcorp.com/l/1036773/2025-07-02/5xbpsq/1036773/17514637576MrQym5A/Employee\Benefits\for\Job\Descriptions\_7\.pdf)

or copy this link: https://go-internal.hcsgcorp.com/l/1036773/2025-07-02/5xbpsq/1036773/17514637576MrQym5A/Employee\Benefits\for\Job\Descriptions\_7\.pdf

*Not available in AR.

Responsibilities

Manage CMMS software system

Serves as the first point of contact for the facilities department and provides assistance to all campus constituents.

Performs activities such as photocopying, compiling records, filing, tabulating, posting information and scheduling.

Maintains records, prepares forms, verifies information and resolves routine problems.

Operates various office machines.

Opens and routes incoming mail, answers correspondence and prepares outgoing mail.

Answers telephone, conveys messages and runs errands.

Process invoices and generate purchase orders for approval, orders supplies as needed

Maintain facilities filing systems for all related information such as vehicle information, pest management, boiler sheets, insurance information, etc.

Responsible for ordering and maintaining needed uniforms and relationships with outside vendors.

Responsible for administration related to service response system including but not limited to work order system vehicle maintenance and repair, insurance claims, etc.

Provide support for campus activities and maintain a campus environment that is safe, clean, and conducive to learning.

Assist fire drill, lockdown, and other safety exercises.

Coordinate daily operations of assigned campus events to include setup, execution and breakdown.

Maintain inventory of equipment and supplies.

Attend scheduled events, as assigned, to ensure all needs of the customer are meet at an exceptional level

Performs other duties as assigned

Qualifications

Bachelor's Degree preferred

Experience in CMMS software program(s)

One (1) to three (3) years administrative assistant / office experience

Excellent customer service skills and ability to interact with all members of campus community

Excellent computer skills with knowledge of Microsoft Office applications including Word, Excel, Teams, PowerPoint and Outlook

Excellent communication and interpersonal skills

Ability to multi-task and prioritize tasks in a busy environment, ability to problem solve

Good organizational and planning skills

Maintains high standards for work areas and appearance.

Maintains a positive attitude.

Ability to work a flexible schedule helpful.

Must comply with any dress code requirements.

Physical Requirements

Ability to lift and/or move up to 15 pounds

Physically able to maintain a shift with frequent walking and climbing and descending numerous interior and external stairs and campus grounds including multi-level building facilities.

Walking, standing, and sitting during work hours

Join Our Team Join Our Team (https://careers-hcsgcorp.icims.com/jobs/715229/facilities-administrative-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-336028984)

Submission FAQs (https://icims.help/candidate-faq)

Job LocationsUS-CT-GREENWICH

Updated Date8/21/2026

Requisition ID2026-715229

CategoryFacilities

Shift1st Shift/Day Shift

TypeRegular Full-Time

Location : Address200 N MAPLE AVE

Location : Postal Code06830

Division : NameDivisionM

Similar Jobs

Operations Manager, Amazon dCom

Unilever • Englewood Cliffs, NJ • 34min ago

Management & Administrative

Join us as Operations Manager, Amazon dCom Location: Remote- USA Terms & Conditions: Full time, International assignment is not available for this role and relocation for local and international candidates is not pro...

34min ago

Go to Apply

Manager Call Center Operations

PSEG Long Island • Melville, NY • 49min ago

Management & Administrative

Requisition : 82537 PSEG Company : PSEG Long Island Salary Range : $ 137,000 - $ 224,400 Work Location Category : Hybrid We're one of the country's largest energy companies, with a vision of powering a future where peopl...

49min ago

Go to Apply

Administrative Assistant

Primo Brands • Stamford, CT • 1h ago

Management & Administrative

Overview Primo Brands is a leading branded beverage company in North America with a focus on healthy hydration. We are proud to offer an extensive and iconic portfolio of highly recognizable, sustainably sourced, and con...

1h ago

Go to Apply

Administrative Assistant

Robert Half • Fort Lee, NJ • 1h ago

Management & Administrative

Description We are looking for an Administrative Assistant to support a busy property management office in New Jersey. This Contract position is ideal for someone who enjoys keeping daily operations organized, communicat...

1h ago

Go to Apply

Administrative Assistant

Robert Half • Harrison, NY • 1h ago

Management & Administrative

Description We are looking for a detail-oriented Administrative Assistant to support daily office operations in New York. This Long-term Contract position is ideal for someone who enjoys creating structure, handling a hi...

1h ago

Go to Apply

Administrative Assistant

Robert Half • Bronx, NY • 1h ago

Management & Administrative

Description We are looking for a bilingual Administrative Assistant to support daily front-office operations for a busy real estate and property environment in New York. This Contract position will serve as a key point o...

1h ago

Go to Apply

Administrative Assistant

Robert Half • Fort Lee, NJ • 1h ago

Management & Administrative

1h ago

Go to Apply

Administrative Assistant

Robert Half • Bronx, NY • 1h ago

Management & Administrative

1h ago

Go to Apply

Administrative Assistant

Robert Half • Harrison, NY • 1h ago

Management & Administrative

1h ago

Go to Apply

Administrative Support Assistant

Northwell Health • Sleepy Hollow, NY • 1h ago

Management & Administrative

Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles Greeting and directing visitors; Answering telephones, taking messages, directing intercom...

1h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)