Sr. Administrative Assistant

Robert Half • New Haven, CT • 2h ago

Description

We are looking for a highly organized Sr. Administrative Assistant to provide dedicated support to two physicians within the New Haven, Connecticut area. This Contract position is ideal for someone who is detail-focused and comfortable managing complex administrative needs in a fast-paced university-affiliated healthcare environment. The right candidate will bring strong technical proficiency, excellent communication skills, and the ability to coordinate priorities with accuracy and discretion.

Responsibilities:

Coordinate and maintain busy calendars for two physicians, ensuring appointments, meetings, and schedule changes are managed efficiently.

Arrange conference calls, departmental meetings, and related logistics while keeping participants informed of updates and timing.

Prepare, format, and manage correspondence, reports, presentations, and other administrative documents using Microsoft Office applications.

Support daily office operations by organizing records, handling routine administrative tasks, and maintaining orderly workflows.

Use Epic and other technology tools to assist with administrative processes, documentation support, and information tracking as needed.

Communicate effectively with faculty, staff, patients, and external contacts to facilitate smooth coordination across activities.

Monitor details across multiple assignments and follow through on deliverables to ensure timely and accurate completion.

Provide administrative support within a healthcare setting while maintaining confidentiality at all time

Requirements - 5+ years of administrative support experience, preferably in healthcare, higher education, or a similarly complex environment.

Demonstrated ability to manage calendars and coordinate scheduling for senior-level staff or clinical leaders.

Strong verbal and written communication skills with the ability to interact effectively with a wide range of stakeholders.

Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.

Experience using Epic or similar healthcare applications for administrative support functions.

Strong attention to detail, organizational skills, and the ability to manage multiple priorities.

Comfortable working with office technology and learning systems quickly in a fast-paced setting. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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