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Administrative Assistant/Travel Coordinator

Robert Half • Fairfield, CT • 1h ago

Description

Administrative Assistant & Travel Coordinator (PERMANENT, FULL TIME, ONSITE)

Location: Local to Fairfield, CT

Schedule: Monday-Friday | Fully Onsite

Compensation: $65,000-$72,000, depending on experience (VERY STRONG benefits package, including MDV and 401k!)

Seeking a highly organized, detail-oriented Administrative Assistant & Travel Coordinator to join our client's team near Fairfield, CT. This is a fast-paced role that combines administrative support, high-volume travel coordination, payment tracking, and exceptional customer service.

The ideal candidate is someone who thrives in a busy environment, can manage multiple priorities simultaneously, and has advanced Excel skills, including the ability to confidently work with complex formulas and large amounts of data. This individual will coordinate travel on a daily basis for a high volume of employees and/or travelers, ensuring that arrangements are accurate, organized, cost-effective, and completed on schedule.

Key Responsibilities

Coordinate and manage high-volume domestic and some international travel on a daily basis

Arrange flights, hotels, ground transportation, and other travel-related logistics

Manage frequent changes, cancellations, itinerary updates, and last-minute travel requests

Serve as a key point of contact for travelers, providing responsive and professional customer service

Track travel-related expenses, payments, invoices, and outstanding balances

Maintain accurate records and reporting related to travel and administrative expenses

Utilize advanced Excel functions and complex formulas to track, analyze, reconcile, and report data

Create and maintain spreadsheets, reports, and tracking systems

Monitor deadlines and ensure all travel and payment-related items are completed accurately and on time

Assist with general administrative responsibilities and organizational projects as needed

Collaborate with internal teams and external vendors to resolve issues and ensure a smooth travel experience

Travel approximately 1-2 times per year to assist with conventions and company events

Qualifications

Previous experience in an administrative, travel coordination, operations, or similar role

Advanced Excel proficiency is required (EXCEL ASSESMENT WILL BE REQUIRED TO COMPLETE)

Must be comfortable using complex Excel formulas and working with large, detailed spreadsheets

Strong organizational skills with exceptional attention to detail

Ability to manage a high volume of requests and competing priorities in a fast-paced environment

Professional, dependable, and solution-oriented approach

Strong follow-through and ability to meet deadlines

Willingness to travel approximately 1-2 times per year for conventions

If you are an organized, customer-focused professional with advanced Excel skills who enjoys managing logistics and keeping complex operations running smoothly, we would love to hear from you. Please apply to Daniele.Zavarella@roberthalf(com)

Requirements

Previous experience in an administrative, travel coordination, operations, or similar role

Advanced Excel proficiency is required (EXCEL ASSESMENT WILL BE REQUIRED TO COMPLETE)

Must be comfortable using complex Excel formulas and working with large, detailed spreadsheets

Strong organizational skills with exceptional attention to detail

Ability to manage a high volume of requests and competing priorities in a fast-paced environment

Professional, dependable, and solution-oriented approach

Strong follow-through and ability to meet deadlines

Willingness to travel approximately 1-2 times per year for conventions

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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