Back to Jobs search

Administrator - Office

Belcan • Foothill Ranch, CA • 2h ago

Job Number: 367305

Category: Administrative

Description: Job Title: Administrator - Office

Location: Foothill Ranch, CA

Zip Code: 92610

Duration: 6 Months

Pay Rate: $36/hr.

Keyword's: #FoothillRanchjobs; #AdministratorOfficejobs; #INDSUB

Start Date: Immediate

We provide a competitive pay and benefits package. This position is offering a pay rate of $36/hr. however, Belcan considers several factors when extending an offer, including but not limited to education, experience, geographic location, and discipline. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.

Job Description:

GENERAL FUNCTION

The Office Administrator organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency. This role will support print device and mail services, office and supply inventory management, conference room/AV support and general office administration. Energetic experienced professional who can wear multiple hats. Needs experience in handling a wide range of administrative and executive support related tasks and able to work independently. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse employees.

MAJOR DUTIES AND RESPONSIBILITIES

Print Device

Deliver paper for all office equipment

First responder for print device issues and escalation to tech services if needed

Ensure proper maintenance and usage of all equipment and supplies

Mail/Shipping & Receiving

Process all outgoing pre-stamped personal USPS and business FedEx packages

Verify, sign, deliver and record all incoming/outgoing Accountable Mail

Sort and deliver incoming FedEx, DHL, UPS, Staples packages and all U.S. Postal Service mail

Handle "rush" pick-up/delivery requests

Maintain and provide specialized mailing forms i.e. Express, Registered, Certified and Insured

Daily interaction and updates with vendors to ensure that procedures and work standards for the Mail Center operations are maintained

CONFERENCE CENTER SUPPORT

Coordinate audio-visual equipment and prepare facility for meeting (including Skype, WebEx, teleconference and VTC)

Prepares coffee and set out snacks as needed

OFFICE & FOOD SUPPLY MANAGEMENT

Establish and maintain par levels for all required basic office supplies, including water and coffee, throughout the building

Manage, maintain, clean, and organize Supply stops and Storage areas, including re-fill of coffee and water machines (Copier/Kitchenette)

Responsible for the acquisition of conference room supplies (snacks, pens, notepads, flip chart)

OFFICE SUPPORT SERVICES

Assist with special projects as needed e.g. employee desk moves

Create and maintain office phone list and desk assignments

Track 'Customer' personnel moves

Preparing business correspondence, agendas, and presentations, using Microsoft Office

Scheduling, coordinating and catering ordering for meetings, events and other similar activities

GENERAL / COMMUNICATION

Identify, evaluate, research, and recommend solutions to office services related issues

Coordinating between departments and operating units in resolving day-to-day administrative issues

Assisting with administrative management, directory maintenance, logistics, equipment and storage

Actively participate in Emergency Fire Warden Safety program for campus locations

Base location is Front Desk as receptionist

BASIC QUALIFICATIONS

Bachelor"s Degree from accredited institution

3-5 years of administrative experience

Exceptional customer service skills

Excellent interpersonal and communication skills (written and verbal)

Ability to handle multiple tasks, projects with competing priorities and tight deadlines

Strong organizational skills and attention to detail

Strong adaptability, flexibility and resourcefulness while maintaining a professional attitude

Must be a team player

Proficient in Microsoft Office (Word, Powerpoint, Excel)

Tech Savvy

Must be able to lift 50 pounds

Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, colour, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.

INDSUB

Location: Foothill Ranch , CA

Minimum Experience (yrs): 3-5

Required Education: Bachelor (BA, BS...)

Benefits:

Return to search results Email this job to a friend (emailjobs.asp?jo_num=367305)

If you have previously registered with us, pleaseLog in (memberlogin.asp) to apply for this position.

*Logged in members may also add jobs to their job cart

Belcan

Go to Apply

Share this job

Similar Jobs

Manager, IT ERP - SAP Supply Chain

Envista Holdings Corporation • Brea, CA • 2h ago

Management & Administrative

United States of America, California, Brea Full time R5027083 Job Description: JOB SUMMARY: This position is based on-site and requires four days per week in the Brea office to support collaboration and business needs. T...

2h ago

Go to Apply

Wealth Operations Senior Manager

BMO Financial Group • Newport Beach, CA • 4h ago

Management & Administrative

Provides support and service for the Investment Operations function of BMO's business stakeholders and customers. Executes and delivers on Investment product and service processes ensuring adherence with financial and re...

4h ago

Go to Apply

Administrative Assistant

Kelly Services • Foothill Ranch, CA • 4h ago

Management & Administrative

Think the best job opportunities are far away? Think again. Great opportunities are right here in your backyard. Kelly® is looking for an Administrative Assistant to work at a top eyewear retailer in Foothill Ranch, CA....

4h ago

Go to Apply

Administrative Assistant

Kelly Services • Foothill Ranch, CA • 4h ago

Management & Administrative

4h ago

Go to Apply

Administrative Assistant

Home Depot • Orange, CA • 4h ago

Management & Administrative

Position Purpose: The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department. Key Responsibilities: 30% Performs clerical duties such as typing, note ta...

4h ago

Go to Apply

Vice President, Sales Executive - ServiceNow (Consumer Industry)

Deloitte • Costa Mesa, CA • 7h ago

Management & Administrative

The Team The Sales Center of Excellence supports Deloitte businesses in identifying, nurturing, and closing sales opportunities. Working closely with Partners, Principals, Managing Directors, alliance leaders, and accoun...

7h ago

Go to Apply

Marketing Automation Manager

Robert Half • Irvine, CA • 8h ago

Management & Administrative

Description We are looking for a Marketing Automation Manager to join a healthcare organization in Irvine, California on a Contract basis. This position centers on creating and delivering data-driven campaigns that guide...

8h ago

Go to Apply

Customer Service Representative

U-Haul • Orange, CA • 23h ago

Management & Administrative

Compensation Range: $16.90 to $17.50 Hourly Location: 25290 Jeronimo Rd, Lake Forest, California 92630 United States of America Are you a people person? Do you love helping others? U-Haul is in search of friendly, motiva...

23h ago

Go to Apply

Customer Service Representative

Robert Half • Tustin, CA • 23h ago

Management & Administrative

Description We are looking for a Customer Service Representative to support residents with account questions, service-related concerns, and general requests in Tustin, California. This opportunity is with a real estate a...

23h ago

Go to Apply

Senior Sales Manager - Immunohistochemistry

Danaher Corporation • Anaheim, CA • 1d ago

Management & Administrative

Bring more to life. Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology? At Leica Biosystems, one of Danaher's ( https://danaher.com/our-businesses )...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)