Summary This position is under the supervision of the Grounds and Transportation Supervisor, Facilities Management Service located at the VA Ann Arbor Healthcare System, in Ann Arbor, Michigan. Responsibilities THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION Duties will include but may not be limited to the following: Coordinates and performs routine tasks related to the operation of a complex fleet of motor vehicles ranging from subcompact sedans and station wagons to heavy trucks, buses, paratransit vehicles, and special purpose vehicles. Validates transportation-related billing and reimbursements by reviewing them for completeness and accuracy according to standard instructions. Submits monthly, quarterly, and annual cost and estimated cost reports on vehicles. Reviews monthly mileage reports, tracking actual mileage usage of the transportation motor pool fleet. Determines when to dispose of used vehicles and equipment, and directs preparation of vehicles for turn-in. Responsible for major and nonstandard vehicle modifications and all vehicle accident repairs and/or recommendations for uneconomical repair determinations. Records and monitors information related to vehicle modifications, vehicle accident repairs and maintenance, and reports unusual cases to supervisors for further determination. Ensures that proper maintenance records are kept on all vehicles and pieces of equipment assigned. Orders new replacement equipment. Provides routine support in documenting efforts related to cost reduction, energy reduction and productivity improvement and enters collected data for management review. Operates the vehicle dispatch program by determining the number of permanently assigned vehicles necessary to provide the most cost-effective method of travel, selecting the @type of vehicles needed, and managing a maintenance program by keeping the optimum number of vehicles available for use during peak periods of travel. Acts as designated agent for receiving, transferring, and accounting for vehicles and related property. Maintains cost efficient operations, ensuring maximum vehicle utilization and quality of service. Coordinates work with servicing vendors for routine maintenance or repair appointments and assist with transporting vehicles to vendor locations. Perform other duties as necessary. Work Schedule: Monday-Friday, 7:00am -3:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.. Selective Service Registration is required for males born after 12/31/1959 PHYSICAL REQUIREMENTS: The work is primarily sedentary but includes walking, standing, bending, and lifting items such as supplies and vehicle parts. The incumbent must be able to drive motor vehicles and travel to inspect maintenance work, investigate accidents, and visit fleet users at offsite locations. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications SPECIALIZED EXPERIENCE: Requires one full year of specialized experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (GS 6) in the Federal service. Specialized experience includes performing motor vehicle fleet management tasks, serving as agent for receiving, transferring, and accounting for vehicles and repair and maintenance requirements; analyzing fleet management operations and maintaining documentation using computer software and databases, including cost efficient operations, financial transactions (e.g., procurement; billing; reimbursements), mileage; and liaising with vehicle vendors. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 80 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
