Administrative Assistant Onsite (8am to 5pm)

LSI Solutions • Victor, NY • 1d ago

Full Time

Victor, NY, US

LSI SOLUTIONS® founded in 1986, located in beautiful Victor, New York, is a dynamic and growing medical device company with over 500 employees dedicated to advancing minimally invasive surgical instruments through research, development, manufacturing, and marketing. We have doubled in size in just the last 4 years! The LSI Campus includes 10 buildings (170,000+ sq ft) on 95 meticulously cared for acres.

We are searching for passionate people looking to make a difference in the medical device industry. By joining LSI SOLUTIONS® an ISO 13485 certified company, you will become part of as energetic team working together to relentlessly pursue better patient outcomes with state-of-the-art devices. After all, our customer is ultimately the patient.

POSITION TITLE: Administrative Assistant

SHIFT HOURS: (8am to 5pm)

LOCATION: Onsite at LSI Solutions in Victor, NY

PAY RANGE: $24.00/hour to $33.00/hour

JOB SUMMARY: This position will provide technical administrative support to the Business Systems department.

ESSENTIAL FUNCTIONS:

Arrange and set up materials for departmental, executive and company-wide meetings.

Prepare and maintain documents, reports and presentations for production meetings and department reviews.

Organize and file operations-related documentation.

Complete and track status of document change requests for the department.

Guide others through document control procedures and workflows as needed.

Generate and coordinate Purchase Order Requisitions, follow up with vendors if needed.

Provide general assistance for projects and activities managed by the Business Systems team.

Accurately enter data into spreadsheets and other data analysis software.

Type memos, correspondences, reports, and other documents.

Facilitate NDAs, both new and renewal.

Provide assistance with general HR items such as anniversaries, hiring, and onboarding.

Provide assistance with planning of teambuilding events.

Maintain privileged company, employee, and executive information in confidence.

Schedule and manage appointments and meetings using Microsoft Outlook.

Greet guests in a professional, friendly, hospitable manner.

Perform customer service functions by answering employee requests and questions.

Provide general clerical duties including but not limited to faxing, filing and copying.

ADDITIONAL RESPONSIBLITIES:

All other duties as assigned.

EDUCATION & EXPERIENCE:

High School diploma or equivalent required.

Minimum of 2 years' experience in document control or equivalent required.

Minimum of 2 years' experience in a technology or engineering field preferred.

KNOWLEDGE, SKILLS & ABILITIES:

Read, write and understand technical information and documentation.

Ability to multi-task and meet deadlines.

Excellent time management skills.

High attention to detail.

Ability to receive both verbal and written instructions.

Strong verbal and written communication skill.

Ability to maintain and protect confidential information.

Able to work independently with minimal supervision.

Excellent problem-solving abilities.

Proficient in Microsoft Office Suite.

Experience with CAD/Vault and ERP systems preferred.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sitting, standing and/or walking for up to eight hours per day.

Routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Frequently required to lift and/or carry from 1-50 lbs.

Regularly required to talk and/or hear, see, handle, reach, and perform repetitive motion.

Occasionally required to see color.

LSI SOLUTIONS® BENEFITS INCLUDE:

Bonus Plan, 401(k) plan with company match, Tuition Assistance, Employee Assistance Program (EAP) and Product Discounts

15 Paid Holidays, PTO, Sick Time

Medical, Dental, Vision effective first day of employment

LSI SOLUTIONS® is an equal opportunity employer and does not discriminate based on any legally protected status or characteristic.

Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.

Similar Jobs

Customer Service Specialist

Sherwin-Williams Company • Geneseo, NY • 6h ago

Management & Administrative

This position is essential to the success of our retail stores. Customer Service Specialists work closely with wholesale and retail customers to determine their needs, answer their questions about Sherwin-Williams produc...

6h ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Webster, NY • 8h ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

8h ago

Go to Apply

Global Commodity Manager

Ralliant • Fairport, NY • 10h ago

Management & Administrative

Job Description We are currently seeking a highly skilled and experienced Global Commodity Manager - Metal Fabrication, Hardware, Optics, Packaging & Hand Tools to join our team. The ideal candidate will have a deep...

10h ago

Go to Apply

Manager Trainee

84 Lumber Company • Victor, NY • 10h ago

Management & Administrative

Overview Salary: $45,000-$50,000 Are you ready to build a rewarding and lifelong career? Do you thrive in a team environment that challenges you to be your best? Join 84 Lumber, a family-owned company founded on growth,...

10h ago

Go to Apply

Administrative Secretary

The Livingston County Center for Nursing and Rehabilitation • Geneseo, NY • 12h ago

Management & Administrative

Administrative Secretary Salary $32.03 Hourly Location County Attorney - Geneseo Campus (Geneseo, NY) Job Type Full-Time Job Number 202601285 Department Civil Service Opening Date 08/14/2026 Closing Date 1/28/2027 11:59...

12h ago

Go to Apply

Full-Time Office Clerk III 43-Week

Rush-Henrietta CSD • Henrietta, NY • 13h ago

Management & Administrative

Full-Time Office Clerk III 43-Week JobID: 1371 Position Type: Secretarial/Clerical/ Office Clerk III Date Posted: 8/14/2026 Location: Burger Junior High School Date Available: ASAP Closing Date: Until filled DUTIES: Prov...

13h ago

Go to Apply

Office Assistant 1 (NY HELPS)

New York State Civil Service • Rochester, NY • 1d ago

Management & Administrative

NY HELP Yes Agency Attorney General, Office of the Title Office Assistant 1 (NY HELPS) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 06 Bargaining Unit ASU - Administrative Services Unit (CSEA) Sa...

1d ago

Go to Apply

Administrative Assistant

FLACRA • Farmington, NY • 1d ago

Management & Administrative

Salary Range $16.50 - $16.90 Hourly Level Entry Position Type Full Time Education Level 2 Year Degree Category Administration / Clerical Description Job Summary: In accordance with the organization's mission, vision and...

1d ago

Go to Apply

Administrative Assistant II

CCSI • Rochester, NY • 1d ago

Management & Administrative

Administrative Assistant II Monroe County Department of Human Services (MCDHS) Rochester, NY - Onsite Nonexempt, Full-Time 40 Hours Compensation: $21 to $21.50 Put the CARE in your CAREER! At CCSI, ourmissionis to activa...

1d ago

Go to Apply

Office Clerk II - Central Registration

Greece Central School District • North Greece, NY • 1d ago

Management & Administrative

Office Clerk II - Central Registration JobID: 5803 Position Type: Clerical/ Office Clerk II Date Posted: 8/13/2026 Location: District Office Date Available: ASAP Closing Date: 08/20/2026 The Greece Central School Distric...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)